Detailed Full Review of Eventzilla: All you need to know (2024)

What is Eventzilla?

Eventzilla is an all-in-one event management software designed for startups, SMEs, SMIs, and agencies. Ce Event Management Software Web-based has a simple interface and is easy to use. The Event Management Software Eventzilla provides end-to-end solutions for all businesses and industries. Eventzilla event management software makes it possible to plan events, manage registrations, online payments, and marketing. It also helps with programming, reporting, integrations, and the registration system.

Eventzilla Users

Eventzilla is perfect for event organizers, agencies (who promote events on behalf of their customers), and businesses.

It works especially well for conferences, courses, trainings, workshops, and fundraisers when features such as sessions, abstract management, accommodation options, or reserved seating are required. Live and virtual events as well as public and private events (tickets and registration/RSVP only) are supported.

Eventzilla supports events of all sizes. It can be a simple training event with 25 people or an annual conference with 2,500 participants.

Features

1. Event Management with Call for Communications

Eventzilla stands out in event management with an integrated feature that allows the efficient management of calls for communications for PRO events.

• Call Publishing and Management: Allows organizers to easily publish calls for papers, set submission deadlines, and manage the review process.
• Management of Final Presentations: Setting deadlines for submitting final presentation slides.
• Simplicity and Accessibility: Easy to use and set up, this feature is suitable for many event organizers, although dedicated tools may offer additional features.

While this solution is sufficient for many organizers, the lack of options such as billing for submitting items may limit its usefulness for some specific cases.

2. Organization of Sessions and Agendas

Eventzilla allows organizers to develop a diversified and multi-session program, offering great flexibility in event management.

• Multifaceted programming: Creation of a multi-component program to allow participants to register for individual sessions.
• Dynamic Session Management: Possibility to limit participation and charge for registration for certain sessions.
• Real-time updates: Easy to keep track of updates about speakers and rooms.

This feature is particularly useful for complex events, although it requires session information to be available as soon as registrations open.

3. Marketing and Event Promotion

Eventzilla offers marketing and event promotion tools to effectively reach and engage the target audience.

• Discount codes: Monitoring of the number of exchanges and definition of validity periods.
• Email Invitations: Sending personalized invitations and tracking open and click rates.
• Facebook promotion: Possibility to publish events on the Facebook page for increased reach.

These marketing tools increase the visibility of the event, although the platform can benefit from even more marketing personalization options.

4. Customizing Registration Forms

Eventzilla offers extensive customization of the registration form, meeting the specific needs of each event.

• Customizable fields: Inclusion of conditional fields, file uploads, and information specific to ticket types.
• Group Discount Management: Automatic calculation and application of discounts for group purchases.
• Follow-up and reminders: Waiting time function and automatic reminders for uncompleted bookings.

The flexibility offered by these customizable registration forms makes Eventzilla an attractive solution, although some users may want even more customization of confirmations and emails.

5. Ticket Sales and Payment Management

Eventzilla simplifies ticket sales and payment management, offering various options to meet the needs of different types of events.

• Choice of Payment Gateways: Integration with multiple payment systems such as PayPal, Stripe, and others.
• Transparent Transaction Management: Easy transaction and refund processing, with automatic fund withdrawal options.
• Merchandise Donation and Sales Options: Adding donations to ticket types and selling merchandise in parallel.

This ticketing feature is comprehensive and flexible, but the lack of card reader support for on-site sales can be an inconvenience for some events.

6. Waiting List Management and Enrollment Approval

Eventzilla allows efficient registration management with waiting list and approval options, ensuring optimal control of participants.

• Waiting list: Addition of interested participants to a waiting list for full events.
• Registrations upon Approval: Option to review and approve registrations prior to confirmation.

These options add an extra layer of flexibility in managing registrations, although this may require additional manual management on the part of organizers.

Eventzilla is presented as a complete solution for event management, offering a wide range of functionalities to simplify and enrich the experience of organizers and participants. Despite its versatility, some organizers might be looking for even more specialized features or more advanced customization options.

Pricing

There are no contracts, no downloads, and no installation fees on the Basic and PRO plans (pay-as-you-go).

Free events are free. Premium add-ons are available for free events.

For paid events, there are 2 price plans:

1. BASIC at $1.25 fixed fees per ticket (or €1.50)

2. PRO, which costs 2% + 99 cents per ticket (capped at $4.99) or €1.50 per ticket

PRO includes everything. Some features are limited on the basic plan.

The Eventzilla website offers a handy calculator Which allows you to determine the amount you will receive and the total amount paid by your participants, based on the currency chosen.

There is also a new custom plan that offers annual pricing for event organizers who host multiple events per year and who prefers to pay for the event registration cost in advance and not pay for individual registrations. Between these pricing options, there is something to appeal to all event organizers, regardless of which approach is most profitable for them (and pricing options that are very competitive compared to event management platforms like Cvent).

Final Verdict

Eventzilla offers a range of features as well as an attractive design and user interface. For agencies and event organizers who manage multiple and varied events, the features and pricing models offered by Eventzilla will be very appealing.

Eventzilla offers much more than just an event registration site, but without the obligation to be bound by contracts and high monthly fees, as is the case with other event management platforms. We think that the “all-in-one” approach could compare favorably with that of many major players in the event registration and management software market and that it should definitely be explored as a viable alternative.