7 Best Workflow Management Software (2024)

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Managing workflows can become tedious if done manually, regardless of the size of your business.

And with the rise of working from home, it's no surprise that the “power of the cloud” is taking hold of businesses in the form of Project Management Software, ofBPM tools, etc.

Workflow management solutions allow users to automate workflows while complying with business policies, track progress and pending tasks, manage documents, and much more.

This makes them slightly different from Project software Or of Roadmap.

While there are different platforms for managing workflows, I think an ideal workflow should be linear and visually simple.

Today, I'm going to show you some top-notch software that you can use to manage and optimize your workflow management processes.

Let's get to the list.

What is the best workflow management software?

Here are my picks for the best workflow management software on the market.

1. monday.com.

monday.com Homepage

Monday.com is a project management platform that offers great ease of use with its customizable templates and intuitive interface.

It focuses on simplifying workflow management, allowing for efficient scheduling of recurring tasks.

Features

  • Over 200 customizable templates.
  • Real-time updates and feedback.
  • Various ways to visualize data.
  • Possibility to share data.
  • Automation of recurring tasks.
  • Over 40 integrations.
  • Fast search engine.
  • Webinars and 24/7 customer support.
  • GDPR and HIPAA compliance.
  • Personalized access control.

Pricing

  • Plan Individual (free): Basic features, 200 templates.
  • Basic plan ($8/month): Advanced features, 5 GB of storage.
  • Standard plan ($10/month): Gantt view, 250 automations/month.
  • Pro plan ($16/month): Private panels, time tracking, 25,000 automations/month.
  • Enterprise plan : Enterprise security, 250,000 automations/month.
monday.com Pricing Page

Monday.com excels in ease of use and efficiency, suited to a variety of business needs.

SEE MORE: Get started with Monday.com

2. Wrike.

Wrike Homepage

Wrike is a project management platform designed for large businesses, offering powerful tools to improve efficiency and reduce emails.

With this workflow management solution, your team members will complete their tasks with less confusion and a 90% reduction in emails

Its features include Kanban boards, Gantt charts, and advanced dashboard customization. Wrike stands out for its diverse integrations, including Salesforce and Slack, as well as specialized tools like Wrike Analyze and Wrike Lock.

Features

With over 400 integrations, it's no surprise that Wrike has Trusted by more than 20,000 businesses. And it doesn't skimp on the number of features either.

  • Integrations with Salesforce, Slack, and Adobe CC.
  • Customizable dashboards and calendars.
  • In-depth analysis with Wrike Analyze.
  • Advanced management of access roles and data security.

Pricing

  • Free plan: Basic features, 2 GB of storage.
  • Professional Plan: Starting at $9.80/month, Gantt charts, Excel integrations.
  • Business Plan: Starting at $24.80/month, custom fields, automation.
  • Enterprise plan: Advanced security features, 10GB of storage.
Wrike Pricing Page

Wrike is ideal for businesses that require advanced project management and large-scale collaboration.

SEE MORE: Try Wrike for free

3. Process Street.

Process Street Homepage

Process Street is a process and workflow management tool that is ideal for startups and small businesses. It offers intuitive workflow management with a drag-and-drop interface, versatile integrations, and conditional logic to adapt to various processes.

Features

  • Simple and intuitive user interface.
  • Drag-and-drop task management
  • Over 1000 integrations (Zapier, Formstack, etc.)
  • Flexible task automation and approvals.
  • Audit and activity monitoring functions.

Pricing

  • Basic plan: Starting at $12.50/month, email/chat support, unlimited workflows.
  • Standard plan: Starting at $25/month, conditional logic, priority support.
  • Enterprise plan: Customized, with training, integration, and API access.
Process Street Pricing Page

Process Street is an effective choice for simplified business process management.

SEE MORE: Try Process Street for free

4. N8n

N8n is a workflow automation tool that facilitates the integration and automation of processes between different cloud applications. It is distinguished by its “no-code” or “low-code” approach, allowing users without in-depth technical expertise to create complex automations.

Features

  • Intuitive drag-and-drop interface for creating workflows.
  • Integrations with various cloud applications.
  • Conditional logic and data formatting functions.
  • Ability to manage multi-action workflows.
  • HTTPS encryption and activity tracking for data security.

Pricing

  • Starter (€20/month) : 5,000 workflow executions, 5 active workflows, hosted by n8n, support via forum, for one user.
  • Pro (€50/month) : 10,000 executions, 10 active workflows, hosting by n8n, unlimited users, workflow collaboration, execution search, global variables.
  • Enterprise : Unlimited executions and workflows, self-hosted or hosted by n8n, SSO SAML/LDAP, log delivery, environments, version control, secret storage integration, dedicated support with SLA, billing on invoice.
  • Community : Basic version available on GitHub.

Each plan includes a 30-day trial period.

n8n is a robust solution for automating workflows, particularly suitable for businesses looking to optimize their processes without requiring advanced coding skills.

SEE MORE: Try n8n for free

5. Zapier.

Zapier Homepage

Zapier is an automation platform that facilitates the connection between different applications, helping to optimize workflows.

Zapier can be used to sell courses, be integrated with email marketing software, to a online course platform And a webinar software preferred.

Zapier really does a lot of things and is really easy to implement.

Here is an overview of its features and prices:

Features

  • Instant personalized notifications.
  • Over 3,000 integrations.
  • Thousands of customizable templates.
  • Customer support and certified experts for complex automation.
  • Compliance with GDPR, HIPAA, CCPA.
  • AWS GuardDuty threat detection
  • Internal applications
  • Two-factor authentication and audit recording.
  • Conditional logic.

Pricing

  • Free plan ($0/month) : One-step zaps, 15 minutes of update time, for two members.
  • Starter plan ($19.99/month) : Zaps in several steps, integrations with three premium applications, Webhook.
  • Professional Plan ($49/month) : Unlimited zaps, 2 minutes of update time, connection logic.
  • Team plan ($299/month) : Unlimited premium apps, 1 minute update time, dedicated support.
  • Company Plan ($599/month) : Unlimited users, access control, custom history.
Zapier Pricing Page

Zapier offers flexibility to automate complex tasks with advanced customization options.

Try Zapier for free

7. Nintex.

Nintex Homepage

Nintex is a workflow automation and management tool oriented towards ease of use and personalization. It offers low-code solutions with an intuitive drag-and-drop interface. Nintex is distinguished by its business process mapping capabilities, personalized dashboards, email notifications, and the integration of technologies like RPA, DocGen®, and Nintex Sign®. It is also compatible with various CRM and ERP systems.

Features

  • Business process mapping.
  • Personalized dashboards.
  • Email notifications and CRM/ERP integrations.
  • Virtual forms and RPA bots.
  • DocGen® and Nintex Sign®.

Pricing

  • Standard Process Management Plan : $955/month.
  • Enterprise Process Management Plan : $1,405/month.
  • Standard Process Automation Plan : $910/month.
  • Enterprise Process Automation Plan : $1,400/month.
Nintex Pricing Page

Nintex offers a comprehensive, customizable automation experience tailored to a variety of business needs.

Visit the Nintex website

What is workflow management software?

Workflow management is the process of coordinating various tasks and teams to achieve an organizational goal. Similar to a “business process,” the word “workflows” literally refers to a series of small tasks that are delegated to various team members to complete a larger task.

However, it is not that simple. Managing workflows involves choosing the right people, assigning them appropriate tasks, verifying the availability of resources, sharing data while keeping it secure, and much more. If done manually, this process can take years to complete and perfect.

That's when businesses are turning to digital workflow management, which uses intuitive triggers to perform unique tasks and automate repetitive processes. The use of business management software allows for greater transparency and better communication between teams.

Additionally, most workflow management systems offer integrations with various applications for better data flow and coordination. This process allows actions to be carried out from one platform to another. More integrations also help businesses use a variety of productivity tools, all on a single screen.

FAQs

How are workflows different from checklists?

The sequential nature of workflows may be similar to checklists, but the two functions are very different. Workflows are predefined tasks that involve creating checklists. You can choose to automate a workflow or incorporate conditional triggers.

Checklists include information about each task and help keep team members accountable. While workflows can be changed or reversed at an earlier stage, checklists do not have this option.

Do the free plans offer enough tools?

Some workflow management software solutions offer free plans that include basic features. However, I recommend investing in paid plans if you want to grow your business.

Conclusion

Choose the best workflow management software solutions from the list below:

  • Monday.com : The best for personalized visual management
  • Wrike : The best for growing organizations
  • Process Street : The best for document-based workflows
  • Automate.io: The best for connecting cloud applications
  • Kissflow: The best for big businesses
  • Zapier: The best for bosses on the go
  • Nintex: The best for flexible pricing plans

I'm sure that one of these workflow automation tools will help your team reach their goals by working smarter, not just harder.

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Stephen MESNILDREY
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