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I ranked and reviewed the best task management software (to-do-list) based on their project management features, support, price, marketing tools, and more.
Here are my top picks for the best task management software to use this year.
Best overall task management software (free - $8 per seat per month).
Monday.com is a very popular task management tool that offers a simple layout and user interface. The user interface looks like a spreadsheet, although it is highly customizable. It also has a multitude of features that make it interactive and powerful.
Thanks to its automation and remote task management capabilities, it makes your work easier. The 360-degree view allows you to monitor all tasks and ensure that team members stay on the same page.
You get a 14-day free trial to test out their premium offerings before upgrading to the higher version.
Monday.com offers four pricing plans based on the number of users.
Here are the pricing plans (for up to three users):
All plans include a free 14-day trial with an unlimited number of tables. No credit card required. You also get an 18% discount on annual payments.
Start 100% free with Monday.com
Organize tasks with to-do lists ($3 per month).
Todoist works like a to-do list to organize tasks. It offers lots of amazing features to help you organize tasks by date, color coding, and more.
You also have numerous custom templates, such as the social media calendar, product roadmap, development workflow, etc. In addition, Todoist offers a clear overview of all of your tasks.
You can quickly add new tasks and comments, set recurring due dates, and create neatly organized subtasks.
Additionally, integrations with third-party business tools like Google Drive also streamline the entire task management process.
Todoist offers three pricing plans:
You can try both paid plans for one month for free. Plus, you can also get your money back within 30 days of purchase.
SEE MORE : Discover for free ToDoist
For modern and mid-sized businesses ($9.80 per month)
Wrike is another great task management tool for modern businesses. It is particularly suitable for teams that want to modify and customize their workflows within a single task manager. Wrike is also one of the best tools for managing workflows and meeting the board of directors, which is a great asset in my opinion.
Their software helps you simplify your workload. Wrike focuses primarily on remote team collaboration and the personalization of workflows between team members.
With features like personalized dashboards and streamlined workflows, it helps you stay productive even when you're away from your team members.
You can work in real time thanks to unique features like:
Wrike comes with four plans:
All plans come with a free trial. The freemium plan provides all the essential features, including task management, board view, file sharing, real-time activity flow.
Plus, paid plans come with more advanced features, like Gantt charts, time tracking, and more.
SEE MORE : Get started for free with Wrike.
Best task management tool for remote teams ($10.99 per month).
Asana is an online task management software that allows you to coordinate your team and manage your tasks, projects, and assignments online. Millions of professionals around the world use it because of its simple user interface.
Like Trello, Asana offers a drag-and-drop interface to visualize your work. Similarly, you can go through several stages - from the beginning to the end of the task.
There's also the “Timeline” feature that helps you sync similar projects.
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The timeline view also shows your entire team how the elements of a task fit together. You can also automate tasks to save time.
Here are five manual processes you can automate with Asana:
Additionally, Asana's reporting features allow you to track completed tasks and send alerts when a task is complete.
Asana offers four different plans:
Both paid plans come with a free trial period.
Start with Asana.
Any.do is a task management application with a list-like interface that offers calendars, planners, and reminders.
Like many of the other task management applications on this list, Any.do also offers a drag-and-drop interface. However, there are other incredible features that make it unique.
Take the “Moment” function, for example.
Basically, you will receive a push notification informing you of all your plans for the day. There are other amazing features like voice input, automatic erasing of completed tasks, etc.
There's also a free reminder tool that lets you add daily, weekly, and monthly reminders.
Additionally, the mobile app allows you to access your to-do list from anywhere in the world. It also allows you to easily collaborate with your team.
Any.do offers three billing cycles:
Once you upgrade to the Premium plan, you can:
You can also get an assistant who works 24*7*365 at a reasonable price. However, you need to ask for the cost.
Try for free Any.do
Trello is a productivity platform that allows you to collaborate with your team and get more work done in a limited amount of time. Its tables and maps organize your work and help you prioritize tasks.
It is also known for its simple interface, based on the principle of drag and drop. For example, you can easily drag and drop cards containing their assigned tasks from one section to another.
In short, it allows you to create stages for your projects - from start to finish. You can give each sheet a name, assign it to team members, set a due date, etc.
Then there's its built-in workflow automation butler who carries out a multitude of tasks on your behalf:
Trello offers three different plans, with monthly or annual subscriptions.
All plans offer standard features like unlimited personal boards, maps, and lists.
Teamwork is a task management platform that is constantly growing in popularity, not only because it's a powerful tool, but also because it's easy to use.
It has an intuitive user interface and allows users to easily manage multiple projects, making it popular with project managers, business owners, agencies, and professional service providers.
Toggl Plan is a task management and team planning software that helps you keep track of your projects online. It's great for keeping an overview of your team's workload and task progress.
Like some of the other tools mentioned, Toggl Plan uses a drag-and-drop interface. It's designed to be simple and easy to use, so no training is required.
This is a great option for people who find themselves responsible for monitoring projects, without having any real project management training or experience.
In addition to managing daily tasks, one of the great assets of Toggl Plan is the monitoring of your team's capacity.
The timeline allows you to see at a glance if people are underemployed or overworked, and when you have space to take on new projects.
Toggl Plan offers 3 different plans:
Paid plans come with a free 14-day trial period.
The best for time tracking and detailed planning ($7.50 per month).
Jira is a great option for agile teams to plan, track, and organize tasks. You can create stories and issues for each team member to assign separate tasks.
The total visibility of the maps helps you to monitor the progress of tasks. You can also set different filters for maps, such as released, unreleased, and in progress.
One of its most amazing features is that it allows you to choose your workflow. In other words, you can create your own submission path.
For example, you can assign cards in this order: “Open > In progress > Under review > Final Approval > Done.”
Or you can create any other workflows.
Additionally, you can extend your workflow by integrating it with other business tools that you already use. Jira also has strict security measures in place to keep your data secure.
The Jira software offers three pricing plans:
Both paid plans are free for the first week, and no credit card required. You can request custom pricing for 100+ users.
The best for a detailed overview of your tasks ($39 per month).
Nifty is one of the best task management apps for getting a detailed overview of tasks. It helps you break down your projects into tasks in order to achieve big goals.
You have three types of views (Kanban view, detailed view, and list view) to visualize all your tasks without missing a step.
Nifty's “My Tasks” section keeps you up to date with your missions and activities and allows you to stay in control of your tasks.
You can even sort all tasks by due date so you know what to finish first. Additionally, you can filter tasks based on due date, milestones, etc. You can also create templates for recurring tasks and use them for future tasks.
The good news is that switching to Nifty is pretty easy as well. It allows you to quickly transfer your pre-existing tasks from platforms like Trello.
Nifty offers four pricing plans:
You can upgrade or downgrade whenever you want. Plus, you get a 14-day free trial to get a feel for the product.
Discover Nifty For free
Task management for large teams ($8.25 per month).
MeisterTask is a task management tool for teams that allows more work to be done in less time. Its user interface is quite simple and easy to navigate.
All you need to do is focus on three main building blocks: tasks, the dashboard, and projects. On top of that, they offer lots of tutorials and support articles to get started easily.
Other essential features include software for backing up and recovering data regularly, Kanban-style charts, extensive integration with third-party tools, detailed reports and statistics, and more.
You can also become an “observer” and assign tasks to team members and stay in the loop to track progress.
MeisterTask offers four pricing plans:
The basic plan is suitable for simple task management, while the Pro plan allows for extensive integration and automation. On the other hand, the Business plan is for extended group sharing.
Then there's the Enterprise plan, which is suitable for larger businesses that need more advanced custom features.
Discover 100% Free MeisterTask
Managing tasks using spreadsheets ($7 per month)
Smartsheet is a spreadsheet-based application for managing tasks and plans under a single dashboard. Basically, it works like a spreadsheet with more advanced features for managing tasks. It allows you to store all the tasks you are working on in a single spreadsheet. You can even open them all together in a tabbed view.
You also have numerous tools for creating task overflows, setting due dates for tasks, and breaking down task lines into sublines.
It also allows you to perform other actions such as:
Smartsheet offers two standard pricing plans:
Both plans come with standard features like simplified administration, multiple views, support and training, etc. You can also request a custom plan for advanced features that are not available with either of these plans.
Free task management app for easy collaboration.
Sendtask is a task management tool that allows you to create to-do lists for your tasks. It allows you to collaborate with your team, customers, and suppliers from a single dashboard. The most amazing thing is that your suppliers and customers don't even need to have an account — they can still collaborate with your team.
Besides the onboarding process, automatic reminders and direct integration with Slack are other benefits. Furthermore, the software is still in its beta version, so it is free to use. The official site also claims that the current features will always remain free — so that's another piece of good news for you.
The software is still in its beta version and is free for an indefinite period of time.
Each existing project includes multiple small tasks. It is by addressing, managing, and completing all of these tasks that a business operates.
Simply put, task management software is an online tool that helps manage tasks, including estimating and scheduling, time tracking, and is a collaborative task management tool to help team members complete projects.
They range from managing simple to-do lists and helping teams work to chat functionality and advanced work management features. Businesses need to be clear about their goals in order to maximize the benefits of these tools.
Task management software should help small and large businesses, freelancers, and anyone in between to clarify their planning process and consistently execute their individual tasks.
Here are some of the standard features to look for in task management software:
Also, remember that the more user-friendly the workspace of the software you have chosen, the easier your team's professional life will be. It will be easier to identify dependencies between tasks and develop an action plan based on a list of priorities.
The right task management system will help with project planning and execution, giving recipients the power to use such a list application to know exactly what they need to do.
Finding the right task management software should be easy now with this review.
All of these task management tools can help you get organized, track the progress of your project, and collaborate with your team.
These are standard features that you'll find in almost all of these applications. However, you need to focus on other critical elements before making your final decision.
Which of these task management tools do you plan to use? Let me know in the comments below.
Further reading on Adamenfroy.com: For more software reviews, check out my guides to the best project management software, of the best OKR software and the best business process management (BPM) software to be used this year.
