Zoho Meeting: Secure Business Webinars and Video Conferencing

What is Zoho Meeting?

Zoho Meeting provides a simplified way to collaborate online in the age of remote work.

Its browser-based platform allows users to organize video conferences or webinars without interruption, even with a free plan. It lacks some sophisticated features, but its pricing plans allow small businesses to deliver presentations online regardless of the size of their audience.

Zoho Meeting is an affordable, browser-based software that offers a simple approach to video conferencing.

Pricing starts at $3 per host per month, and you can upgrade or downgrade at any time, depending on the number of participants. Are you organizing a webinar with up to 250 participants?

With Zoho Meeting's webinar solution, you don't need to pay a lot to organize a virtual event for a limited number of people.

Features

Zoho Meeting offers a full range of features as follows:

1. Audio and Telephone Conferencing

Zoho Meeting offers an enhanced audio experience, combining the simplicity of the web with the flexibility of conference calls.

• Local and Toll-Free Numbers: Over 100 local numbers and 55 free to join sessions.
• Easy Transition: Switch between Phone Audio and Computer Microphone/Speaker

A useful fusion of web and teleconferencing, although limited in advanced audio customization options.

2. No download required

A key feature that simplifies access to meetings and webinars.

• Direct Access: Start or join meetings directly from the browser.
• Speed and Convenience: Eliminates download and compatibility issues.

Makes it much easier to access meetings, but could be complemented by better optimization for different browsers.

3. Synchronizing Meetings with Calendar

Keep your meetings organized and in sync with your calendar.

• Automatic sync: Add events to Zoho and Google Calendar automatically.
• Easy Management: Allows easy planning and follow-up of meetings and webinars.

A handy feature for managing appointments, but lacks options for third-party calendar integrations.

4. Organization Settings

Control and personalize your meeting experience with dedicated settings.

• Team Management: Add and manage team members in your account.
• Co-Branding: Personalize your meetings with specific domains and brands.

Offers significant control, although some users may want more customization.

5. Instant and Scheduled Meetings

Flexibility and convenience for spontaneous or scheduled collaborations.

• Easy Scheduling: Schedule meetings and manage invitations easily.
• RSVP and Reminders: Collect confirmations and send automatic reminders.

Effective planning, but functionality would benefit from integrating more advanced scheduling options.

6. Adding Co-Hosts

Share responsibilities and meeting management for better collaboration.

• Shared roles: Assign the co-host role for collaborative management.
• Private Meetings: Lock meetings for privacy and security.

Conveniently meeting management, but could be improved by more detailed role management options.

7. Whiteboard and Live Polls

Increase engagement and collaboration with interactive tools.

• Interactive collaboration: Use the whiteboard for ideas in real time.
• Instant Feedback: Create surveys to gather opinions and data.

These tools improve interaction, but a wider range of customization options would be beneficial.

8. Video Webinars and Personalization

Host engaging webinars with comprehensive customization options.

• Live Video Stream: Broadcast webinars with multiple presentation options.
• Moderation of Registrants: Manage and qualify your audience for targeted webinars.

A robust solution for webinars, but could offer more advanced streaming options.

9. Data Integrations and Analysis

Get the most out of your webinars with useful integrations and in-depth analytics.

• Easy integration: Connect Zoho Meeting to other Zoho tools and third party services.
• Comprehensive analytics: Track and analyze the performance of your webinars in detail.

Integrations and analytics are solid, although a greater variety of integration options could be added.

Customer support

Zoho Meeting does not provide a phone number for customer support, but does provide an email address and a request/feedback form.

No customer support times are listed, and no information is provided on customer support response time.

This is a significant disadvantage, especially if users rely on Zoho Meeting for business, school, or other critical, time-sensitive matters.

Zoho Meeting has shortcomings in the area of customer support; a comprehensive knowledge base provides articles and tips to help users learn and use it.

Zoho Meeting maintains a database of articles on everything from planning a meeting to making the most of integrations.

The knowledge base can help answer many of the most common user questions, but Zoho Meeting would benefit from improved customer support.

Zoho Meeting Security

Zoho Meeting is committed to ensuring the security and confidentiality of your online meetings.

Zoho Meeting offers a comprehensive range of security features for a worry-free experience.

• Advanced Encryption: Data is protected by TLS 1.2 encryption, with certificate authority certificates based on SHA 256.
• GDPR compliance: Complies with the strict standards of the GDPR and the privacy protection framework between Switzerland and the United States.

Zoho Meeting doesn't just provide basic tools for meeting security. It offers advanced options for optimal protection, but could benefit from increased transparency about its specific security practices.

• Organizer confidentiality: Hosts can lock meetings and remove unwanted participants to maintain session integrity.
• Built-in Security Features: Includes features such as meeting locks, corporate video settings, and entry/exit notifications.

While these features provide solid security, improvements in customizing security controls could be beneficial.

• Data Protection in Transit: Encryption is applied to audio, video, and screen sharing to secure data in circulation on the Internet.

Zoho Meeting's security is robust for every online meeting, but additional features like role-based access control could be an added bonus.

Pricing

Free option

• Attendees: Up to 100 for Meetings and Webinars
• Duration: 60 minutes max for meetings and webinars
• Features: screen sharing, chat, meeting notes, virtual background, whiteboard, etc.
• Cost: Free

Standard Plan (Reunion)

• Attendees: 10
• Storage: Recordings of 10 meetings/host
• Co-hosts: Up to 2
• Duration: Meetings up to 24 hours
• Cost: $1/month per host (billed annually)

Professional Plan (Reunion)

• Attendees: 10
• Additional features: custom domain, built-in meeting widget, multiple co-hosts
• Cost: $3/month per host (billed annually)

Standard Plan (Webinar)

• Attendees: 25
• Storage: Recordings of 25 webinars
• Co-organizers: Multiple
• Duration: Webinars up to 24 hours
• Cost: $8/month per organizer (billed annually)

Professional Plan (Webinar)

• Attendees: 25
• Additional features: Source tracking, form and email customization, custom domain, etc.
• Cost: $16/month per organizer (billed annually)

These options offer flexibility to meet different user needs, whether for small group meetings or large-scale webinars.

Alternatives to Zoho Meeting  

1. Zoom

Zoom Is a very popular video conferencing platform that is known for its ease of use and reliability.

Features

• High Quality Video Conferencing: Sessions with excellent image and sound quality.
• Collaborative work: whiteboards, screen sharing, and virtual meeting rooms.

Pricing

• Free plan: Basic meetings with limited time.
• Paid plans: Extensive features for businesses.

Zoom stands out for its versatility and its ease of integration into a variety of work environments.

2. Microsoft Teams

Microsoft Teams is a collaborative platform that integrates video conferencing, chat, and real-time work.

Features

• Integration with Microsoft Products: Perfect integration with Office 365.
• Collaboration and Communication Tools: Chat, Video Calls, and Project Management Tools.

Pricing

• Free plan: Basic features for small teams.
• Paid plans: Advanced options for businesses.

Microsoft Teams is ideal for businesses looking for an integrated communication and project management solution.

3. GoToMeeting

GoToMeeting is a robust solution for online meetings, offering advanced features for businesses.

Features

• High Quality Online Meetings: Stable and Clear Connections.
• Advanced Collaboration Tools: Recording, Transcription, and Control Features for Presenters

Pricing

• Professional Plan: Full features for small teams.
• Business Plan: Advanced options for large businesses.

GoToMeeting is a great option for businesses that need reliable and advanced meeting solutions.

FAQs

Does Zoho Meeting allow in-session discussions?

As an organizer, you can use the “chat” tab to send messages to participants who are part of the current meeting or webinar. Les Online meetings on Zoho Meeting facilitates seamless interactions and the exchange of ideas in real time.

Does Zoho Meeting have a mobile app?

Yes! The software has a dedicated mobile application under the same name. Zoho Meeting is compatible with all Android and iOS devices, making your web conferences And Online meetings accessible everywhere.

Does Zoho Meeting Support Screen Sharing?

Absolutely, the Screen Sharing Is a key feature of Zoho Meeting. Whether for presentations or sessions ofeLearning, you can easily share your screen with participants for an experience of Online meeting more interactive.

Are Q&A sessions possible with Zoho Meeting?

Yes, Zoho Meeting supports sessions of Questions and answers. This allows for active audience engagement and effective communication during webinars or Online meetings.

Final Verdict

Zoho Meeting is a robust solution for web conferencing and online meetings.

With features such as screen sharing, Q&A, and mobile compatibility, it adapts to a wide variety of needs, from team collaboration to e-learning sessions. Its intuitive interface and numerous customization options make it a solid choice for those looking for a complete and reliable online meeting solution.

The ability to add a large number of participants makes Zoho Meeting suitable for small teams as well as large businesses.

In conclusion, Zoho Meeting is a powerful option for organizations looking to optimize their online communication and collaboration.