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Best Onboarding Software for Employee Onboarding

Discover the Top employee onboarding softwares: Comparison of features, use cases and prices. Optimize the integration of your new collaborators.

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📆 Last update:

08/2025

Key Takeaways

Maximizing the effectiveness of onboarding software is essential to simplify the employee integration process. To get straight to the point, take a look at BambooHR and ClearCompany to ensure a perfect integration process.

What is onboarding software and why is it important?

Automated onboarding software and personalize the integration of employees, of preboarding (before the first day) to initial training, thus promoting their commitment and productivity.

It is essential in the onboarding process to ensure an effective transition.

process logiciel d’onboarding

He centralizes administrative tasks (digital contracts, payroll management) and offers interactive routes. A successful integration reduces turnover by 50% (src: SHRM 2025) and boosts employee engagement.

In addition, these tools make it possible to create a structured integration process, facilitating communication and reception new employees.

How do I choose the right software?

  1. Assess your needs : SME or large company? Do you need HRIS integration (e.g. payroll management)?
  2. Check the interface : Choose an intuitive platform with interactive training. Choose an onboarding tool that digitizes and simplifies the onboarding process for new employees.
  3. Consider integrations : Compatible with Slack, Teams, or your ATS (e.g. Greenhouse)?
  4. Analyze costs : SaaS solutions like BambooHR are flexible but check the subscriptions.
  5. Test customer support : Essential for smooth adoption.

Add a free demo to discover the features and improve your integration processes.

Key benefits of onboarding software

🚀 Key Advantages of Modern Employee Onboarding Platforms
Advantage Description & Benefits
Automation
  • Auto management of contracts, forms, and checklists via OCR & e-signatures
  • -60% HR time on administrative tasks
  • Complete audit trail for ISO 27001 & GDPR compliance
  • Personalized content and resources by department
Employee Experience
  • Multilingual journey with interactive e-learning modules
  • Virtual mentoring & surveys at D+7/D+30 to adjust program
  • Internal NPS > 80 after 3 months
  • Custom onboarding based on role and profile
Turnover Reduction
  • Personalized training from day one (skill gap mapping)
  • -25% early departures within 6 months
  • Internal mentoring program to strengthen integration
Tracking & Reporting
  • Live dashboards (completion, integration duration)
  • Auto alerts (e.g., remaining modules > 30%)
  • CSV/Excel export for audits & quarterly reviews
Paperless
  • Certified eIDAS electronic signature
  • Private encrypted cloud storage AES-256
  • Annual savings ≈ $1,320 in paper & storage

How do I choose the right software?

  1. Assess your needs : SME or large company? Do you need HRIS integration (e.g. payroll management)?
  2. Check the interface : Choose an intuitive platform with interactive training.
  3. Consider integrations : Compatible with Slack, Teams, or your ATS (e.g. Greenhouse)?
  4. Analyze costs : SaaS solutions like BambooHR are flexible but check the subscriptions.
  5. Test customer support : Essential for smooth adoption.

2025 trend : Recruits expect immersive experiences (e.g. gamified onboarding) and mobile tools. AI personalizes courses (e.g. training recommendations).

Comparison of the best onboarding software

Here is a table of the leading solutions for a structured integration journey, with their strengths and weaknesses:

📊 HR Software Comparison – Ratings, Features, and Pricing (2025)
Software Rating Strengths Weaknesses Price
BambooHR ★★★★☆ (4/5) Intuitive interface, HRIS integration, paperless processes Less suited for very large enterprises From $6/employee/month
Workable ★★★★☆ (4/5) Effective preboarding, automated feedback Limited training modules Upon request
Talmundo ★★★☆☆ (3.5/5) Gamified journey, mobile-friendly interface Customer support needs improvement Upon request
Gusto ★★★★☆ (4/5) Integrated payroll, quick setup for SMBs Limited customization $40/month + $6/employee
Trainual ★★★★☆ (4.3/5) Interactive guides, step-by-step modules Few advanced HR features From $49/month
Lessonly ★★★★☆ (4.2/5) Rapid training creation, Slack integration Expensive for small teams From $300/month

Measuring effectiveness

  • Completion rate :% of onboarding tasks completed It is crucial to monitor the actions and performance of new employees throughout the onboarding process to ensure a successful integration.
  • Feedback from recruits : Satisfaction surveys (e.g. via integrated forms). The ability to assign specific tasks to team members makes it possible to effectively structure follow-up and ensure that each step of the process is well managed.
  • Integration time : Time before the employee is fully productive.
  • Retention : Starting rate in the first 6 months.

Final advice

the labour code, human ressources, labour law, desk, company, employee, red, woman, women, labour relations, jacket, director, management, explanation, employee, employee, employee, employee, employee, management, management, management, explanation

To prevent new employees from rushing to you, even several weeks after joining your company, it is essential to use an HR onboarding software solution in addition to your HR software platform, with an emphasis on the well-being of employees as soon as they arrive.

Centralizing administrative procedures and following the key integration steps from the acceptance of the offer to the first months of taking up a job is crucial.

Test the demos and involve your HR teams to ensure successful adoption. The tools and platforms that facilitate the creation and automation of onboarding journeys make it possible to personalize the integration experience and meet the specific needs of organizations.

Definition of onboarding

définition onboarding

Onboarding is a process of integrating new employees into a company, aimed at facilitating their arrival and adaptation to their new position.

This process is critical to ensuring employee success and satisfaction, as well as reducing hiring costs and improving talent retention.

Onboarding software can be a valuable tool for HR teams and businesses, allowing them to effectively manage the integration of new hires and monitor their progress.

With onboarding software, businesses can offer a structured and personalized onboarding experience, thus strengthening the engagement and productivity of new employees as soon as they arrive.

The onboarding process

processus logiciel onboarding

The onboarding process is a set of steps aimed at integrating new employees into a company.

This process can vary depending on the size and type of business, but it is generally composed of several key steps, including creating a profile for the collaborator, managing administrative documents, online training, and scheduling interviews.

The onboarding process can also include setting up a training and development plan for new employees, as well as setting goals and performance indicators.

By structuring these steps, businesses can ensure that each new employee receives the attention and support they need to succeed in their new role.

Onboarding process steps

étapes pour un logiciel onboarding

The steps in the onboarding process can vary by business, but here are some of the most common steps:

  1. Creating a profile for the collaborator : This step consists of creating a profile for the new collaborator, which includes personal, professional, and administrative information.
  2. Management of administrative documents : This step involves managing the administrative documents required for hiring, such as employment contracts, tax forms, and internal policies.
  3. Online training : This step consists of offering online training courses to help new employees understand company policies, procedures, and values.
  4. Interview scheduling : This step consists of scheduling interviews with new collaborators to discuss their goals, expectations, and needs.
  5. Implementation of a training and development plan : This step consists in setting up a training and development plan for new employees, which includes objectives, performance indicators, and regular evaluations.
  6. Monitoring and evaluation : This step involves monitoring the progress of new employees and evaluating their performance to identify areas where they need additional training or support.

By following these steps, businesses can ensure that every new employee is welcomed and supported, which contributes to successful onboarding and improved talent retention.

What are the best onboarding software for new employees?

HR managers often ask me: “What onboarding tool should you choose when you need to integrate payroll data, provision IT accounts and remain compliant? ” The importance of onboarding software lies in its ability to streamline and homogenize the integration of new employees.

It is important to combine the employment contract with other internal forms and policies to facilitate the integration and familiarization of the new employee.

Based on publisher data sheets, trust centers and recent field feedback, I enriched each solution with: volume and type of integrations, implementation deadlines and resources, security certifications, risks of change, risks of change, hidden costs and capacity for evolution.

The tables below (one per tool) therefore offer a “magnifying glass” view to make quick decisions without going back to Google. A centralized onboarding portal allows new employees to easily navigate the administrative resources and information they need to integrate.

BambooHR

logiciels d'onboarding Bamboohr
📋 Overall Rating and Key Details
Criterion Details
Overall Rating 9.3 / 10 (G2 & Gartner)
Target Audience SMBs and scale-ups ≤ 300 employees
Key Integrations 125+ connectors (ADP, Slack, Zapier, Google Workspace, QuickBooks) + open REST API
Implementation & Change 4–6 weeks, led by 1 HR admin with an Implementation Consultant
Certifications & Compliance SOC 1 & 2 Type II, 24/7 scans, native MFA
Risks / Watchouts Limited Essentials pack (no advanced reporting), payroll & compensation modules at extra cost, no dedicated EU storage
2025 Pricing Upon request; entry price ≈ $8.80/employee/month with automatic volume discounts
Critical Verdict Ideal solution for SMBs with limited IT resources; budget for payroll/compensation modules and verify data localization for GDPR. Handles collection, electronic signature, and secure storage of employment contracts.

ClearCompany

logiciels d'onboarding clearcompany
📋 Overall Rating and Key Details
Criterion Details
Overall Rating 8.8 / 10 (PeopleManagingPeople + G2)
Target Audience 250–5,000 employees, strong "data talent" culture
Key Integrations Bidirectional connectors ADP Workforce Now, Paylocity, Slack, LinkedIn; third-party API for other HRIS
Implementation & Change Paylocity → ClearCompany integration guide (field mapping, webhooks); average project 8–12 weeks depending on modules
Certifications & Compliance SOC 2 available on request, API audit-log; USA data centers
Risks / Watchouts Dense UX → training required (< 1 FTE HR / 2 weeks); cost increases with Performance + Comp modules; limited mobile onboarding
2025 Pricing $11–$15.40/employee/month (onboarding module only, upon request)
Critical Verdict Ideal cockpit for correlating recruitment-retention; too expensive if sole need = contract signing.

HiBob (bob)

logiciels d'onboarding hibob
📋 Overall Rating and Key Details
Criterion Details
Overall Rating 8.5 / 10 (Ease of Use 4.6/5)
Target Audience Multinational scale-ups (SaaS, e-commerce)
Key Integrations 100+ connectors (G Suite, Slack, MS Teams, Deel, Payfit, Greenhouse) + GraphQL API
Implementation & Change Core HR live in 60–120 days; +20–30 days/module Talent & Compensation; express onboarding in 31 days (Melio, 600 FTEs)
Certifications & Compliance ISO 27001, SOC 2; EU/US data centers; SSO SAML/OIDC
Risks / Watchouts No native payroll → integrator dependency; implementation 10–20% ARR; complex workflows → need for internal project manager
2025 Pricing $17.60–$27.50/employee/month + implementation
Critical Verdict Perfect for strengthening culture and tracking skill development; budget and HR/IT owner needed to manage workflows.

Workday HCM

logiciels d'onboarding workday
📋 Overall Rating and Key Details
Criterion Details
Overall Rating 8.2 / 10 (Gartner 4.4/5)
Target Audience Groups > 5,000 employees, multi-site
Key Integrations 600+ Workday Studio packs; Journeys ↔ Onboarding in R2 2025
Implementation & Change 6–14 months depending on scope; certified integrator + 3–5 internal FTEs; 24/7 customer support
Certifications & Compliance SOC 2, ISO 27001, FedRAMP, GDPR
Risks / Watchouts High cost (license & implementation); variable UX depending on configuration; payroll/finance vendor lock-in
2025 Pricing Annual license + implementation (upon request)
Critical Verdict High ROI if Finance + HR are unified and volumes justify; long adoption curve otherwise

Zenefits (TriNet)

logiciels d'onboarding zenefits
📋 Overall Rating and Key Details
Criterion Details
Overall Rating 8.0 / 10 (G2 4.0/5)
Target Audience SMBs ≤ 200 employees, US-centric focus
Key Integrations Slack, G Suite, Salesforce, QuickBooks, 40+ apps; Health EDI (8–12 weeks)
Implementation & Change 6–8 weeks average; configured by HR admin
Certifications & Compliance SOC 2 certified; public security profile (Nudge)
Risks / Watchouts Limited features outside US; rigid payroll/benefits rules; TriNet dependency
2025 Pricing Essentials $8, Growth $14, Zen $21/employee/month (annual)
Critical Verdict Good price/features ratio for local SMBs; watch out for international use and advanced analytics
Employee Data Updates Centralizes and automates employee data updates, from contract to onboarding, ensuring GDPR compliance and reducing no-shows

The software makes it easy to update employee information to ensure regulatory compliance and optimize the onboarding process for new hires or minimize interview no-shows. It also centralizes administrative procedures and follows the key integration steps from the acceptance of the offer to the first months of taking up a position.

The costs of onboarding software

Prix pour un logiciel d'onboarding ou pour le sens de l'offboarding

Onboarding software costs can vary depending on several factors, such as the size and complexity of the business, as well as the features and tools offered by the software.

In general, costs include license fees, which may be charged per user or per month, set-up fees, which cover the installation and initial configuration of the software, and maintenance fees, which include updates and technical support.

In addition, some software allows accurate monitoring of working time, in addition to other functionalities such as onboarding and leave management, which allows companies to customize their HR system according to their specific needs.

It is important for businesses to properly assess their needs and compare the different options available to choose a solution that offers good value for money.

By investing in the right onboarding software, businesses can achieve long-term savings through better employee retention and optimization of onboarding processes.

Rapid assessment checklist

📋 Key Questions to Ask IT Providers by Category
Axis Questions to Ask the Provider
IT Integration
  • What REST/GraphQL APIs do you offer?
  • Do you support SCIM for provisioning?
  • How do you handle hardware (laptop, mobile) for new employees?
Deployment
  • What is the average internal effort time (days/hours)?
  • What methodology do you use? (Waterfall, Agile, remote)
  • How do you ensure an intuitive interface?
Data Migration
  • What mapping tools (CSV, JSON) do you provide?
  • Are data recovery services (ETL) included?
Security & Compliance
  • What is the date of the latest SOC 2 report?
  • Where is data stored (region, cloud)?
Risks
  • What is the SLA for onboarding APIs?
  • What are the costs or penalties for changing solutions (exit fees)?

Key needs for the offboarding in an onboarding software

A good onboarding tool must also manage the “reverse” phase: release access, recover assets and comply with legal obligations when an employee leaves the company.

An onboarding tool saves time, digitizes the reception stages and ensures compliance with legal obligations while improving the company's image.

Without this offboarding brick, you run the risk of data leaks, non-compliance, and unnecessary costs associated with inactive licenses.

🔑 Essential Offboarding Pillars and Critical Features
Pillar Essential Features Why It's Critical
Instant Access Revocation
  • Automatic deactivation of SSO/LDAP accounts
  • Reverse provisioning via SCIM or HRIS-IT API
  • Alerts if revocation exceeds 24 hours
Reduces compromise risk; SOC 2 and ISO 27001 requirement (< 24h deletion)
Equipment Return & Tracking
  • Inventory of devices linked to employee record
  • ITSM ticket generation for remote collection
  • Digital signature of receipt
Impossible to leave a device unrecovered: sensitive data out of control. Device-by-device tracking recommended.
SaaS License Cleanup
  • Automatic audit of applications used
  • Release or reassignment of seats
  • Monthly cost savings reporting
Avoids unnecessary billing on Slack, Microsoft 365, etc. and reduces SaaS expenses.
GDPR Archiving & Purging
  • Configurable retention rules (payroll, health, performance)
  • Log of irreversible erasure
  • Structured export on employee request
GDPR imposes strict retention periods and right of access/portability.
Compliant Exit & Legal Security
  • Generation of work certificate and final settlement
  • Traceability of each step (audit-log)
Reduces litigation risk and facilitates labor inspections.
Exit Interview & Feedback
  • Automated questionnaires + NPS analysis
  • Optional anonymization
Captures departure causes to improve future retention.
Compliance Reporting
  • Offboarding dashboard (revocation rate < 24h, licenses released, files purged)
  • PDF/CSV export for external audit
Facilitates SOC 2, ISO, or GDPR audits.
Automation & Workflow
  • Checklist templates by reason (resignation, fixed-term contract end, dismissal)
  • Roles and responsibilities clearly assigned
  • Multi-channel notifications (Slack, email)
Guarantees no step is forgotten, including remote work.

Conclusion

Your company's onboarding program can make or break the first impression of new employees. A quality welcome from day one is crucial for retaining employees and strengthening the company's image.

According to a study, 69% of employees are more likely to stay with a company for three years after an onboarding experience.

logiciel onboarding

Here are employee onboarding tools that are sure to increase talent retention and employee satisfaction:

  • BambooHR: the best SaaS for small and medium businesses
  • ClearCompany: Best Talent Management System
  • SIRH Hibob: Best flexible solution for growing businesses
  • Workday HCM: Best fit for remote or hybrid workplaces
  • Talmundo: Best solution to personalize the employee onboarding process
  • Zenefits: Best integration solution on a low budget
  • Eddy: Best paperless boarding solution

Remember that your employees are an asset to the company. It is therefore essential to choose them wisely and to retain the best elements to achieve your organizational objective. A well-structured and monitored integration process can greatly contribute to employee retention and engagement.

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FAQS

What is the average cost per employee?

For a basic package, count: around 8 €/employee/month (Zenefits Essentials or BambooHR Essentials), 16 — 25 €/employee/month for HiBob, while Workday is only traded on quotation and remains several times more expensive.

How long does it take to get up and running?

BambooHR deploys in 4 — 6 weeks, HiBob requires 1 to 4 months depending on the modules, ClearCompany runs around 8 — 12 weeks, and Workday often requires 6 to 12 months for a global scope.

Are SSO and provisioning integrations really automatic?

Yes, if the solution exposes a SCIM connector or an open API; without SCIM, the creation and especially the revocation of accounts remain manual, and therefore risky. Also check for SAML 2.0 or OIDC support for SSO.

How does the tool handle offboarding and access revocation?

Leading platforms trigger a reverse workflow: SSO/LDAP deactivation, ITSM ticket to retrieve hardware, SaaS license audit, and GDPR purge. Request a real-time alert if a stage exceeds 24 hours.

What security and compliance guarantees are obtained?

BambooHR displays SOC 1 & 2 Type II, HiBoB adds ISO 27001, Workday combines ISO 27001, FedRAMP, RGPD and more. Always ask for the latest audit report and the exact location of the data.

Is the migration of my Excel data or my old HRIS complicated?

CSV import is standard everywhere, but only ClearCompany and Workday offer advanced mapping tools and even high-volume, paid recovery services. Plan to clean the fields before importing.

What hidden costs should I anticipate?

Pay or performance modules billed in addition (BambooHR, Zenefits), implementation fees of 10 — 20% of the annual contract (HiBoB), additional integrator services in the event of a change in Workday scope. Negotiate these points from the start to avoid a surprise bill.

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