7 Best Onboarding Software for New Hires (2024)

What are the best onboarding software for new hires?

Here is my pick of the best onboarding software on the market.

1. BambooHR.

Best SaaS for small and medium businesses

If you want to integrate your employees as efficiently as possible, BambooHR is a great piece of software. It is the best employee onboarding software for small businesses and growing businesses because it offers a simple process that can be customized based on employee workflow and needs.

• Rating: 9.4/10
• Best for: In general
• Price: Based on quotations
• Annual discount: No

Try BambooHR

BambooHR is a simple and effective employee onboarding software for growing businesses. Available in two packages - “Essentials” and “Advantage”, you can benefit from features and tools tailored to your workflow and the needs of your employees.

BambooHR implores businesses to find their “purple unicorn” and form the “dream team” thanks to its wide variety of tools. By storing employee records, organizing electronic signatures, automating payroll and performance feedback, this onboarding solution saves you time, effort, and paper.

This tool alone can replace your payroll software and make your business even more efficient.

I particularly liked the departure function, which makes it as easy to say goodbye as to onboard new people. With this tool, uncertainty related to salaries and benefits is removed, while the employee feels recognized and listened to, allowing the company to learn.

Features

BambooHR includes powerful features in an easy to use interface. It facilitates the onboarding of new employees and hiring managers by combining formalities with your brand personality.

Here is a list of the features offered by BambooHR:

• Employee database
• Mobile application
• Customized HR workflows
• HR reports and analytics
• Candidate Tracking System (ATS)
• Employee onboarding and disembarking
• Electronic signatures
• Employee time tracking
• Management of downtime
• Salary Management
• Employee satisfaction (employee net promoter score)
• Performance Management

Pricing

Although BambooHR offers two options to choose from, the pricing policy is still based on quotes. The only drawback of this HR software, which is otherwise very functional, is the fact that the basic package (Essentials) does not contain enough functionalities.

1. Essential pack

• Employee records
• Document storage
• Company calendar

2. Avantage Pack

• Electronic signature
• Custom access levels
• Audit trail

Complements

• Full tax return service
• Approval flow
• Peer feedback and more

The additional modules offered by BambooHR allow businesses to customize their offerings based on the size of their workforce, the integration process, and more.

2. ClearCompany.

Best talent management system

When it comes to completing critical employee tasks, ClearCompany is hard to beat. From sourcing and talent acquisition to performance management and analytics, ClearCompany offers excellent support for every stage of your employee lifecycle.

• Rating: 8.9/10
• Best for: Talent Management
• Price: Based on quotations
• Annual discount: No

Try ClearCompany

With 16 years of experience in the industrial sector, ClearCompany sets up effective onboarding and hiring practices for your business.

Hiring, retaining, engaging, and pumping high-performing employees is no longer a task with ClearCompany streamlining these processes into an all-in-one management system. To do this, it understands the unique goals of your business and provides relevant solutions.

ClearCompany's applicant tracking system guarantees a 90% hiring success rate because it follows a role-based approach to recruiting potential star employees. It leaves nothing to chance to seduce candidates and recruitment teams thanks to its cutting-edge technology and efficiency.

Features

This employee engagement software is your one-stop solution for attracting, engaging, and managing talent. Your job will be easier thanks to its intuitive and customizable tools, while new hires will perform better and stay longer.

Some of the important characteristics of ClearCompany are the following:

• Candidate tracking system
• Text messages from candidates
• Mobile application
• Maintenance schedules, instructions, and feedback
• Management of letters of offer
• Recruitment analysis
• Introducing new employees
• I-9 Compliance and Management
• E-Verify, WOTC, and background checks.
• Management of devices and equipment
• Boarding analysis
• Payroll and HRMS integration
• New hire exams
• Time-based exams
• Peer reviews and recognition
• Performance analysis
• Manager feedback
• Engagement Surveys
• Slack integration
• Real-time feedback

Pricing

ClearCompany's pricing policies are tailored to your needs, so you'll need to contact them for a quote.

Rest assured that they follow a transparent pricing system and bring you all the tools you need on a single platform.

3. SIRH Hibob.

Best flexible solution for growing businesses

I recommend that you consult the Hibob HRIS to ensure an excellent experience for current and new employees. You can also view a variety of reports and data to help you run your business more effectively.

• Rating: 8.5/10
• Best for: Flexibility
• Price: Based on quotations
• Annual discount: No

Try Hibob HR

The name”Hibob“itself sounds fresh and welcoming, and that's exactly what your customers are going to think of your business with this design-oriented human resource management software. After all, the role of human resources is not limited to managing workforce and human capital.

Since Hibob aims to put humans first, it follows a social media vibration throughout its interface. The familiar look puts new hires at ease and enhances their employee experience (EX) while providing critical data and reports to managers.

I like how Hibob focuses on creating a corporate culture with functions like Clubs that allow employees to connect based on their hobbies and “superpowers.” Shoutouts is another great feature for making enterprise-wide ads, with funny GIFs and emojis.

It is definitely one of my SIRH systems preferred on the market.

Features

This employee onboarding tool doesn't just automate paperwork and other workflows, but it does so creatively and interactively. Flexibility is also another priority of this onboarding software, so that your employees feel informed and included from day one.

Here are a few features that make Hibob the favorite of growing businesses:

• Real-time analysis
• Follow trends in people analytics
• Perkbox integration
• Self-enrollment applications for pensions
• Childcare checks
• Customizable benefits
• Engaging feedback and polls
• Interactive and inclusive business dashboard
• Dynamic organization chart
• Non-binary gender identification
• Organize company documents
• Interest and leisure clubs
• Cassiopeia integration
• Performance reviews
• Automated boarding flows
• Pre-boarding workflow
• Personalized boarding
• Automated HR analysis
• Simplified attendance management
• Custom policies

Pricing

As Hibob is focused on flexibility and functionality, it offers its tools and services in personalized formulas at attractive rates. However, there are no fixed prices, so you will need to get in touch with the customer service representative.

4. Workday HCM

Best for remote or hybrid work

Ideal for remote work, Workday HCM has a recruiting module that makes it easy to find and screen candidates. You can also use this software to develop training programs for your new hires and current employees, giving them the skills they need to succeed in their role.

• Rating: 8.2/10
• Best for: Remote workers
• Price: Based on quotations
• Annual discount: No

Try Workday HCM

Trusted by the world's largest companies like Dell, the system of Workday human capital management allows businesses to adapt to the dynamic market. With the majority of workplaces becoming remote, this HCM software helps you recruit talent and train them to perfection.

It is equipped with an augmented analysis tool that allows managers to have vast data to identify opportunities and risks. Employee data is associated with a “story” and not just numbers, allowing you to enter important parameters and change onboarding tasks accordingly.

With Peakon as one of the integrations, Workday HCM helps the HR team understand employee needs and create plans to improve EXs. Peakon also makes it possible to obtain feedback and maintain dashboards in real time to ensure productivity and collaboration.

Features

Workday HCM follows a talent management strategy that is tailored to your skills and business goals. You can develop plans and benefits that streamline your workforce, meet employee needs, and ensure remarkable improvements in HR effectiveness.

Here are a few features that make Workday HCM one of the best products on the market:

• Monitoring employee engagement and feeling
• Real-time health and safety data
• Identify risks through hypothetical scenarios
• An overview of skills to find and integrate essential talent
• Connecting workers to health resources
• Personalized career guidance
• Augmented analysis
• Automation process from attraction to payment
• Pay equity dashboards
• Compensation analysis tools
• HR integration
• Global Workforce Management
• Flexible organizational structures and modeling
• Central Benefits Administration
• Agile compensation management
• Complete management of worker profiles and skills
• Talent acquisition
• Performance Management

Pricing

Like most of the onboarding tools on this list, Workday HCM also offers its services on a quote-based basis.

5. Talmundo.

Best way to personalize the employee onboarding process

I like Talmundo because it allows for very varied degrees of personalization and centralizes all the information you need for your new hires. That means you can use templates for each new hire while tailoring the experience to each individual. Plus, it's easy to track everyone's progress while knowing what needs to be done next.

• Rating: 7.7/10
• Best for: Customizations
• Price: Based on quotations
• Annual discount: No

Try Talmundo

Next on the list is Talmundo that digitizes the onboarding experience without losing the customizable human touch. You'll love how quickly and easily you can schedule and personalize the employee onboarding process to create the best possible impression from day one.

This software guarantees 33% more engagement, 70% more productivity, and 82% more employee retention. That means less work load and satisfied employees, with top talent staying longer. The software also allows you to brand the application so that it represents your business like no other.

Talmundo uses AI to simplify the onboarding process for new employees and offers a chatbot named Eva (which can be modified later) to answer onboarding questions. This world-class technology allows businesses to improve in a dynamic and challenging environment.

Features

Talmundo's integration software solution is personalized, simple, and interactive. Quizzes and to-do lists are among the most popular features, loved by both HR managers and new hires because they make everyone feel connected, confident, and empowered.

Here are a few Talmundo features that can reinvent your company's onboarding process:

• Digital chatbot
• Pre-programmed checks
• Reminders
• Integration with existing HRIS
• Interactive task lists
• Identification of obstacles and pain points
• Detailed analyses
• Integration quiz
• In-house integration specialists

Pricing

Talmundo also offers its onboarding tools at a negotiable price. You'll need to contact the team to see their game-changing technology in action. You can also schedule a 15-minute call to find out more about their pricing policy.

6. Zenefits.

Best integration solution on a low budget

Zenefits allows businesses with low budgets to manage their team members with ease. Its powerful HR platform is user-friendly, so you don't need to spend time understanding it. From streamlining the onboarding process to tracking performance reviews, this software has a lot to offer.

As the name suggests, this software guarantees employee satisfaction through timely paychecks and benefits, managed through automated data flow. Based on the needs of your employees, you can customize and implement comprehensive health benefits as well as one-time benefits for the team.

Paying team members is also not a problem as this software offers a quick and easy interface to help you complete tasks with just a few clicks. Built-in guarantees are a practical addition to ensure that users comply with government rules and regulations.

Features

Managing people is complex, but with Zenefits, you can hire and retain the cream of the crop, improve employee experience and productivity, and reduce paperwork errors.

Here are a few Zenefits features that you should definitely check out:

• Automatic sending of offer letters
• Checkr integration for fast and reliable background checks
• Compatible with mobile devices
• Tax documents created digitally
• Electronic signatures
• Automatic connection via popular integrations
• Dynamic organization charts
• Automated workflows (promotions, transfers, etc.)
• Real-time data synchronization across the Zenefits platform
• PTO policies
• Manage and approve requests
• Closing dates
• PTO balance calculator
• Equal opportunities statistics
• Workforce activities
• Automatically generate and store worker documents
• Update and categorize employee handbooks
• Digital W-4 and I-9
• Account funding

Pricing

Zenefits pricing policy is conveniently spread across three levels. Additionally, you can contact the sales team to opt for the Enterprise plan, which can be customized and priced according to your needs,

1. Essentials at $8/month per employee

• Core HR
• Mobile application
• Integrations with productivity apps like Slack, Salesforce, GSuite, and more

2. Growth to $14/month per employee

• Time and calendar
• Performance Management
• Compensation Management

3. Zen at $21/month per employee

• Employee engagement surveys
• Human Resources Center
• Measuring employee well-being and productivity

Complements

• Consulting services at $8/month per employee
• Pays at $6/month per employee
• Administration of benefits using your own broker at $5/month per employee

Interestingly, small businesses can try Payroll free for one year. Note that the prices mentioned above refer to the annual bill. Prices are subject to change if you choose to pay on a monthly basis.

7. Eddy.

Best paperless boarding solution

With eddy, you can conduct your employee onboarding process efficiently, without the complexity of formalities and paperwork. Hiring, onboarding, managing, and paying employees is becoming much easier and sustainable thanks to this fully digital HR solution.

From small business owners to office administrators, anyone can benefit from Eddy's simple features. All of your company and employee documents can be created, shared, and stored digitally, so you won't have to deal with data loss, lack of office storage, and paper cuts.

Since the HR team is generally overworked, Eddy has implemented a self-integration function. It allows new hires to take matters into their own hands by creating their Eddy profile, electronically signing documents, and more.

Features

We all agree that the first day at the office is usually the hardest, with lots of paperwork piling up and too much to take in. But thanks to Eddy's great functionality, new team members can complete formalities ahead of time and enjoy an exciting and productive first day.

Here's what Eddy has to offer:

• Create, share, store, and sign HR documents electronically
• Self-service boarding
• List of tasks to be completed by new employees
• Messages from the first day
• Custom drag-and-drop pipeline
• Automated stage actions
• Hiring team collaboration
• One-click publication on job sites
• Employee directory and profiles
• Simple and versatile notes
• Paid leave management
• Quarterly and annual tax returns
• Report on new hires
• Preparation, filing and distribution of W-2 at the end of the year

Pricing

Eddy offers powerful and effective onboarding tools by following a “per month, per employee” pricing plan. This allows you to pay for exactly what you need as your business and people grow.

Eddy platform at $8/month per employee

• Boarding
• Follow-up to the training
• Electronic document storage and signatures
• PTO monitoring
• Employee data tracking and storage
• Time tracking

Complements

• Pays at $8/month per employee
• Candidate tracking at $99/month per employee
• HR advisor at $49/month per employee

While following a fixed pricing plan, Eddy also offers custom quotes. Feel free to add or remove features from your HR platform.

Why use software to onboard new employees?

A negative onboarding experience makes new hires twice as likely to consider other job opportunities. The employee integration program is therefore a crucial part of HR processes, the employee life cycle, and talent management.

Some of the benefits of an effective employee onboarding software solution are shown below:

1. Provide a transparent integration model

Many employee onboarding tools provide models that describe what new hires should do before, during, and after day one. This allows tasks to be distributed, progress monitored, and employee satisfaction to be guaranteed transparently.

2. Reduces disorganized paperwork

In the digital age, it's best to get rid of paperwork. Not only is it a chore, but it's also a major threat to the environment. That's why digital onboarding programs help make the process hassle-free and paperless.

Thus, newcomers can quickly complete their formalities digitally, and HR professionals can focus on other tasks.

3. Offers an all-in-one user interface

Most integration management systems include functions for effectively managing employees, salaries, benefits, etc. So you get all the information centralized in user-friendly but advanced software.

Rest assured that all sensitive data will remain safe, but it will only be a few clicks away from you.

4. Self-service capabilities

Your HR professionals already have a lot to do. Using effective onboarding software can help involve new hires in the process through autonomous onboarding functions. This allows them to take care of the integration process in advance and start working. actually from day one.

In fact, according to Glassdoor, successful onboarding increases the productivity of more than 70%.

FAQs

How do I choose the right integration software?

The “right” software depends on the needs of your business. For example, some small businesses may not need all of ClearCompany's onboarding and HR management tools.

That's why I've mentioned what each piece of software is best for throughout the review.

How long should the integration process take?

Most HR professionals believe that the integration should last at least three months. However, we can see that by extending this duration throughout an employee's first year, we achieve better retention, better productivity, better comfort, and better relationships with employees.

Summary.

Your company's onboarding program can make or break the first impression on new employees. According to a study, 69% of employees are more likely to stay with a company for three years after an impressive onboarding experience.

Here are employee onboarding tools that are sure to increase talent retention and employee satisfaction:

• BambooHR : the best SaaS for small and medium businesses
• ClearCompany : Best talent management system
• SIRH Hibob : Best flexible solution for growing businesses
• Workday HCM : Best solution for remote or hybrid workplaces
• Talmundo : Best solution to personalize the employee onboarding process
• Zenefits : Best integration solution on a low budget
• eddy : Best paperless boarding solution

Remember that your employees are an asset to the company. It is therefore essential to choose them wisely and to retain the best elements to achieve your organizational objective.

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