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Here's my pick of the best meeting management software on the market.
When it comes to an all-in-one video meeting tool, zoom is the option that most professionals turn to. It was designed for video meetings and offers a multitude of features that can help you easily get the results you want in your meetings.
With Zoom, you can manage your online meetings, sync them to the Google calendar, and schedule meetings from anywhere in the world. It also allows you to record meetings and automatically generate searchable transcripts to make it easier to find information.
Zoom also offers real-time screen sharing and co-annotation features, in addition to video conferencing. This helps you edit and collaborate on shared documents seamlessly. The tool also allows you to create private and public groups for segmented team discussions.
When it comes to features, Zoom isn't shy about the task. In addition to the above features, it allows you to create online surveys, manage your team members, and even organize webinars. You can also set it up to integrate with third-party tools like Slack.
Let's take a quick look at the list of features Zoom offers:
When it comes to pricing plans, Zoom is simple and spread across four levels. Each higher-tier plan comes with more and more features, so you can choose the one that best fits your business needs.
Here's a brief overview of Zoom's pricing plans:
In addition to the basic plans mentioned above, you can also opt for the optional add-on plans for cloud storage, audio conferencing, and large meetings.
If you are not convinced that Zoom is the video conferencing software of your choice, see my article on Alternatives to Zoom to find other options.
Lucid Meetings is a tool equipped with all the essential functionalities for managing online meetings. From setting meeting agendas to taking notes, this tool has something for small and large businesses alike.
Using the tool is simple, as it comes with detailed instructions for setting up audio and video conferencing. You can use the tool to assign actions and follow-ups, streamline meetings, and prevent overlapping conversations through speaker queues.
One of the significant benefits of using Lucid Meetings is that it allows you to define the meeting agenda down to the smallest detail. The meeting host can even define specific roles for participants to streamline the process.
What I like about Lucid Meetings is the fact that it offers several pre-built meeting agenda templates that save time when planning meetings. At the same time, the user interface is extremely user-friendly, which is undoubtedly an advantage.
Lucid Meeting offers the following features for effective meeting management:
Lucid Meetings pricing plans are divided into three levels, depending on the size of the organization they are aimed at. All prices are available monthly and payable annually, depending on the number of hosts you need.
Here is a brief overview of Lucid Meetings pricing plans:
If you have further questions, you can schedule a private call with the customer service team.
WebEx is a meeting management software designed to help large businesses organize effective meetings. With this tool, your business can organize high-quality video meetings without limiting the number of participants.
The best part about using WebEx is that you won't have video, audio, or connection issues like other meeting management solutions. And even though it's rather cumbersome in terms of design and user interface, it works as one of the lightest meeting management tools.
By using WebEx, you can easily schedule meetings and organize them in a very active environment. It allows you to send meeting invitations by email, and you can also save contact information for later use.
WebEx allows you to schedule meetings using two scheduling options: the Quick Scheduler and the Advanced Scheduler. As their names suggest, the Quick Scheduler allows you to quickly schedule a meeting, while the Advanced Scheduler is better suited for recurring meetings.
Here is a list of other essential features that you can benefit from using WebEx:
WebEx offers four pricing plans depending on the size of the organization that needs to use the tool. All plans can be billed monthly and annually, although I recommend the annual billing cycle so you can save 10% on fees.
Here is an overview of the pricing plans offered by WebEx:
If you're a business looking for a board meeting platform and task management tool at affordable rates, Boardable is the solution you need. It is a tool that aims to improve meeting management and ensure targeted results.
With Boardable, you can choose to host virtual meetings, assign tasks to meeting platforms, and manage them, all from a single interface. You can also share any agendas that are relevant to the meeting.
What sets Boardable apart from other meeting management solutions is that it helps you organize productive meetings and streamline the workflows between them. This feature allows for seamless team collaboration.
In terms of features, Boardable is a relatively simple, user-friendly, and feature-rich tool. It's easy to set up and use, not to mention it's very affordable. The service is also accompanied by an excellent customer support team that is ready to help you 24 hours a day.
If you are interested in Boardable's features, take a look below:
Boardable has a transparent pricing policy that makes it easy to select the plan you need. The plans are divided into four levels based on the number of users you want to include. Billing is done monthly or annually, but the latter entitles you to a 10% discount.
Here's a brief overview of Boardable's pricing plans:
Microsoft Teams is one of the newcomers to the meeting management tools front, but it quickly made a name for itself only a few years after its release. And because it's a free tool, there's no need to think twice about using it.
The advantage of using Teams is that it allows you to bring and keep all of your team members on the same page. With enterprise-level meetings that accommodate up to 10,000 attendees, I'm sure you'll be able to accommodate everyone on your team and even more.
This tool allows you to organize meetings in shared workspaces, host video/audio conferences, and even set up webinars. You also have the option of using features like note taking, screen sharing, and even transferring attachments.
The wide range of audio/video conferencing features that Microsoft Teams offers help make team meetings seamless. It allows all meeting platforms to participate in the decision-making process, ensuring total transparency in the meeting room.
If you're considering using Microsoft Teams, take a look at its feature set:
Microsoft Teams software is available for free and basic use. However, if you're a big business and need advanced features that involve large teams, you can opt for one of the paid Microsoft 365 plans, which Teams comes with.
Here's a simple and easy breakdown of Microsoft Teams pricing plans:
Both paid plans come with a free one-month trial period.
Comes next Skype, another Microsoft team meeting management tool. Businesses with employees across the globe still prefer Skype, which is the best, and most affordable, tool for remote communication and meeting management.
One of the essential features of this tool is the whiteboard function that allows ideas to be effectively visualized. You can also share screens, create streamlined workflows, and ensure real-time collaboration, eliminating information silos.
Skype also has a presentation function with built-in annotation and highlighting. All of this allows you to make an impact on your presentation and ensure that stakeholders are on the same page.
Like Microsoft Teams, Skype can accommodate several participants thanks to its broadcast function. It also supports instant messaging, real-time feedback, and more.
Here's a quick overview of the features Skype can help you use:
Skype is available for free on multiple platforms, such as tablets, mobiles, and desktops.
Fuze is a meeting management tool that is suitable for any business environment and any size of business. It is a fast, light and simple meeting management software, ideal for any professional communication: audio, video or chats.
You can also use Fuze to host webinars, share screens, and deliver content. The tool is extremely customizable, which means you can modify and adapt it to suit your business needs.
Another important aspect of Fuze is that developers have focused on attention to detail. With a neutral color palette and a simple design, you are sure to enjoy working in this environment. At the same time, you get enterprise-grade security.
Because Fuze is completely cloud-based, you can use it from any device and any location. Your employees thus benefit from increased flexibility to communicate between and within teams.
Here is a list of the characteristics that Fuze prides itself on:
Depending on your needs, Fuze offers several plans that you can combine to get the right mix for any business. In addition to the basic plans, you can also include several add-ons to improve your team meeting ability.
Take a look at Fuze's pricing plans and select the one you need:
Without the right meeting management software, it can be difficult to work remotely with a global workforce. These tools help you make the most of your meeting time and ensure that all agenda items are taken care of.
If you are looking for a suitable meeting management software, choose from my choices below:
I am sure that you will be able to find a suitable choice from the above options.
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