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What is Google Forms?
Google Forms is a form and questionnaire creation software that allows you to create and share surveys and forms online.
Features
It is available for free and comes with:
- Different models
- Field type options
- Design tools to customize the look and feel of your forms
- Form sections
- Conditional logic
- “Answers” tab
- Different types of questions (such as multiple choice questions)
You can use a Google form to:
- Event registrations
- Satisfaction surveys
- Classroom quizzes
- Party invitations
- And many more!
Google Forms can also be easily integrated into websites and allows automated email notifications to be sent when forms are submitted or modified.
Pro tip: In your invitations, don't forget to ask about food allergies. You don't want people to go crazy because they're allergic to peanuts. Or crustaceans.
Google Forms limits
Google Forms seems to be pretty well designed so far.
So where does all this lack of functionality come from?
Here are the problems you will encounter using a Google form:
- Limited style options that make it difficult for the form page to reflect your brand. Only basic actions such as changing colors and fonts are possible.
- Respondents can't download files when they fill out your web or mobile forms.
- It is not possible to collect payments via your form, which limits any advanced payment management.
- There's no automatic data update in Google Sheets, making it difficult to sync results in real time.
- You can't assign forms to team members and create tasks based on form responses. Moreover, the transformation of responses into concrete actions remains limited.
Ok, it's a bummer.
But...
That's why we have these alternatives!
List of the top 10 alternatives to Google Forms
1. Jotform
Jotform is a leader with 10,000+ models and extensive personalization. Ideal for SMES and marketers collecting payments or signatures.
- Features : Drag-and-drop, conditional logic, payments (Stripe, PayPal), electronic signatures, multilingual forms, detailed analyses.
- Integrations : Salesforce, HubSpot, Zapier, Google Sheets.
- Compliance : RGPD, HIPAA, 256-bit SSL encryption.
- Avis : 4.7/5 (CapTERRA, 2000 reviews). “Super intuitive, payments are a game-changer.”
- Limits : Limited free plan (5 forms), high add-on costs.
- Benefits : 10,000+ templates, integrated payments, HIPAA compliance, practical Jotform AI assistants
2. Typeform
Typeform excels with forms interactive and aesthetic, perfect for surveys and customer feedback.
- Features : Jump logic, immersive designs, 14,000+ templates, AI analyses.
- Integrations : HubSpot, Slack, Google Analytics, 500+ apps.
- Compliance : RGPD, EU hosting possible.
- Avis : 4.6/5 (G2, 1500 reviews). “The forms are beautiful, but expensive.”
- Limits : Limited free plan (10 answers/month), limited customization without code.
- Benefits : Engaging designs, smooth user experience.
3. Zoho Forms
Zoho Forms integrates into the ecosystem Zoho, ideal for undertakings managing complex flows.
- Features : 30+ data types, conditional logic, offline collection, PDF reports. Zoho Forms also allows for advanced customization actions, while Google Forms is limited to basic actions like changing colors or fonts.
- Integrations : Zoho CRM, Google Drive, Microsoft Teams.
- Compliance : RGPD, robust encryption.
- Avis : 4.5/5 (CapTERRA, 800 reviews).
- Limits : Limited free plan (3 forms), learning curve for novices.
- Benefits : Zoho integration, offline collection.
4. ClickUp Forms
ClickUp combines forms and project management, perfect for HR teams or event-based.
- Features : Workflow automation, custom fields, AI analyses, multiple exports.
- Integrations : Zapier, Slack, Salesforce, API.
- Compliance : GDPR, role-based access controls.
- Avis : 4.7/5 (G2, 2025). “Perfect for centralizing forms and tasks.”
- Limits : No specific plan for forms alone, complexity for non-ClickUp users.
- Benefits : Powerful automation, integrated project management.
5. SurveyMonkey
SurveyMonkey is a leader for professional surveys with extensive analyses.
- Features : 150+ templates, conditional logic, textual analyses, sector benchmarks.
- Integrations : Salesforce, Mailchimp, Tableau.
- Avis : 4.4/5 (TrustPilot, 5000 reviews).
- Limits : Limited free plan (10 questions), expensive for advanced features.
- Benefits : Robust analyses, sectoral benchmarks.
6. Tally
Tally Is a tool 100% free For the startups and independents, with a minimalist interface.
- Features : Conditional logic, CSS customization, unlimited forms.
- Integrations : Notion, Google Sheets, Zapier.
- Compliance : RGPD, EU hosting.
- Avis : 4.8/5 (CapTERRA, 300 reviews). “Free and powerful, but lacks advanced analytics.”
- Limits : No extensive analyses, limited support.
- Benefits : Free, unlimited forms, RGPD-compliant.
7. Formstack
Formstack is designed for regulated sectors (legal, health) with automated forms.
- Features : Conditional logic, electronic signatures, robust analyses.
- Integrations : Salesforce, HubSpot, PayPal.
- Compliance : RGPD, HIPAA, PCI-DSS.
- Avis : 4.3/5 (G2, 600 reviews).
- Limits : High rates, less intuitive interface.
- Benefits : Regulated compliance, electronic signatures.
8. Paperform
Paperform is perfect for marketers creating forms such as Landing pages.
- Features : 500+ templates, payments, conditional logic, responsive designs.
- Integrations : Stripe, Zapier, Google Analytics.
- Compliance : RGPD, SSL encryption.
- Avis : 4.6/5 (CapTERRA, 400 reviews).
- Limits : No free plan, learning curve for complex designs.
- Benefits : Responsive landing page designs.
9. Wufoo
Wufoo (by SurveyMonkey) offers simple forms with solid relationships For the SMES.
- Features : Drag and drop, payments, graphical analysis.
- Integrations : Mailchimp, Salesforce, Zapier.
- Compliance : RGPD, PCI-DSS
- Avis : 4.4/5 (TrustPilot, 700 reviews).
- Limits : Dated designs, limited free plan (5 forms).
- Benefits : Strong relationships, varied integrations.
10. Framaforms
Framaforms, developed by Framasoft, is an alternative unhindered and RGPD-compliant For the associations and NGOS.
- Features : Basic forms, simple customization, hosting in France.
- Integrations : No native 3rd party integrations.
- Compliance : RGPD, data hosted in the EU.
- Avis : 4.2/5 (Reddit, 2024). “Great for privacy, but limited in functionality.”
- Limits : No advanced analyses, basic interface.
- Benefits : Free, open-source, RGPD-compliant.
Mobile application: which alternatives should be preferred for mobile use?
In a world where the mobile work And the field data collection are omnipresent, a powerful mobile application is essential for creating and managing forms on the go. The alternatives to Google Forms offer flexible solutions for undertakings, independents, and project teams, with functionalities adapted to a Nomad use.
Here's a clear guide to the best options, their benefits, and how to choose according to your needs.
Why choose a mobile application for forms?
A dedicated mobile application improves the productivity And the flexibility by allowing you to:
- Create and edit forms from a smartphone or tablet.
- Collecting data in real time or offline.
- Manage responses and receive instant notifications.
- Integrate with tools like CRM, email, or project management.
- Secure data with automatic backup and RGPD compliance.
example : A sales representative in the field uses a mobile app to collect leads during a trade show, even without Wi-Fi.
Zoho Forms: A robust app for professionals in the field
Zoho Forms stands out with a mobile application that ticks almost all the boxes for a Nomad use, especially if you work in the field. The app allows you to create custom forms in a few clicks, but its real strength is the offline collection. Whether you are in a rural area or a tunnel without Wi-Fi, your data is stored locally and syncs as soon as you regain a connection.
- Powerful integrations : Connect your forms to Zoho CRM, Google Drive, or Microsoft Teams for a smooth workflow.
- Enhanced security : Robust encryption and GDPR compliance, ideal for sensitive data.
- Real-time analytics : Follow the answers directly on your smartphone.
- Offline mode : Collect without Internet, easy handling
However, the free plan is limited to three forms, which can be frustrating for smaller teams. The interface, although functional, requires a slight adaptation time for novices. Zoho Forms is a solid choice for undertakings or NGOS who need a reliable and secure solution on the go.
Jotform: Versatility and simplicity in motion
If you are looking for a mobile app that combines intuitiveness and versatility, Jotform is hard to beat. Its interface is a feast for the eyes, with real time notifications that alert you as soon as a response arrives. You can even sharing forms by email or on social networks like instagram directly from your phone, which is a plus for marketers or independents.
Jotform also excels in mobile payments, thanks to integrations with Stripe and PayPal for e-commerce. Do you need an electronic signature for a contract? It's possible in one tap. With 10,000+ models, you always find a suitable starting point. But there's a catch: the free plan limits to five forms and 100 answers/month, which can hold back heavy users.
For those who are juggling multiple projects, Jotform is a flexible tool that won't let you down, even on the go.
WPForms: The mobile asset for WordPress users
WPForms is a natural choice if your site runs under WordPress, but its mobile app goes beyond a simple plugin. It offers an experience fluid to create and manage forms from your smartphone, with an interface that favors simplicity. You can design forms through an interface drag and drop and consult basic analyses in the blink of an eye.
The app integrates with tools like Mailchimp, PayPal, and Google Sheets, which makes it easier to collect leads or manage payments. However, WPForms is less efficient outside of the WordPress ecosystem, and the lack of a free plan can put off small budgets. If you are a blogger or manager of a SMES with a WordPress site, WPForms is a reliable option, but explore other tools if you don't use this platform.
Microsoft Forms: An integrated solution for Microsoft teams
Microsoft Forms is an interesting outsider for teams already anchored in Microsoft 365. Its mobile app, accessible via the Microsoft 365 application, is designed for productivity with simple forms for quizzes, surveys, or internal surveys. Synchronization with Microsoft Teams and Excel is a real plus for businesses.
- Free with Microsoft 365 : No additional cost if you have a subscription.
- Corporate security : RGPD compliance and robust encryption.
- Simplicity : Great for quick forms with no fuss.
But don't expect miracles: the personalizing is minimalistic, and there are no native payments or advanced conditional logic. For the schools or undertakings using Microsoft, it's a convenient option, but it falls short of tools like Jotform for complex needs.
Microsoft Forms is perfect for basic uses in a Microsoft ecosystem, but look elsewhere if you're looking for more flexibility.
How do you choose the mobile app that's right for you?
Choosing the right mobile app depends on your priorities. If you work often offline, Zoho Forms is unbeatable. For forms aesthetics And fast payouts, opt for Jotform. If you are in the universe WordPress, WPForms does the job, while Microsoft Forms suitable for fans of Microsoft 365.
Ask yourself these questions:
- Do I need to offline collection Or of integrated payments ?
- Which tools (CRM, email) do I need to connect?
- Does my budget allow for a paid plan, or should I stick to gratuitous ?
Try free apps like Jotform or Zoho Forms to see what's right for you. A well-chosen mobile app can transform the way you manage data by offering liberty and efficiency wherever you are.
AI in Google Forms alternatives: A revolution in progress
THEartificial intelligence transforms the creation and analysis of forms, and several alternatives to Google Forms integrate AI functionalities to offer deeper insights And a optimized user experience. Google Forms, with its basic analytics, is lagging behind in this area. Here's how AI is redefining mobile forms in 2025, with a critical focus on leading tools.
Typeform, for example, uses AI to generate Suggested questions based on the context of your form, reducing creation time. Its engine oftextual analysis Identify feelings and themes in open-ended responses, perfect for customer surveys. But this AI is reserved for paid plans (starting at €21/month), which can hold back small teams.
Jotform Take AI further with Jotform Apps, which allows you to create dynamic forms using AI prompts. For example, type “Create a customer satisfaction survey” and the tool generates a suitable draft. Son Smart PDF Forms converts responses into custom reports, but AI is less effective for complex analytics compared to SurveyMonkey.
- SurveyMonkey : AI analysis of open answers, sectoral benchmarks, question suggestions.
- ClickUp Forms : Workflow automation with AI predictions to assign tasks.
- Typeform : Generation of questions and analysis of feelings.
- Jotform : Creation of forms via prompts, automated reports.
SurveyMonkey is the champion of analytical AI, with sector benchmarks And a Sentiment analysis that turn raw data into actionable insights. But its free plan is limited (10 questions), and the AI is only fully available starting at $16/month. ClickUp Forms integrates AI for automate workflows, such as assigning tasks based on answers, but its mobile app is less intuitive for non-ClickUp users.
Limits of AI : These tools are no substitute for human intuition. AI suggestions may lack nuance, and analytics often require manual sorting for complex data. Additionally, relying on paid plans to access AI can be frustrating. If you are looking for a free AI solution, Tally is starting to experiment with basic features, but they're still in beta.
AI in forms is a great way to save time and deepen insights, but choose a tool whose AI capabilities match your real needs.
Conclusion
Choosing the right software or platform for creating forms depends above all on the target audience and the goals sought, whether it's to increase sales, collect data, or manage specific processes.
Of course, Google Forms is a great tool for managing Google.
However, as with Excel forms, its limited customization and lack of crucial features make it a difficult hurdle to overcome when choosing the right online form builder.
Each of the six tools we've listed here has the potential to easily meet all of your form-building requirements and help you get beyond Google Forms.
And that's not even all.
We also did not cover All the alternatives to Google Form.
You can also check out online form builders like Ninja Forms and Zoho Forms. These software platforms can be used to create a WordPress form or add them as a WordPress plugin to create forms directly for your WordPress website, while adapting the interface to your target audience.
That being said, there is no always nothing like ClickUp!
It helps you create advanced forms in minutes with features like custom fields, turning form data into tasks, and sharing forms instantly with others.
Finally, remember that integrating your forms software into a suite of business applications can be a decisive criterion for optimizing the management of your sales, data, and business processes.
Other solutions not covered : Hubspot forms, Cognito forms
FAQ
Why replace Google Forms?
Google Forms lacks personalization, advanced analytics, and can cause GDPR compliance issues (non-EU data).
What alternatives are free?
Tally (unlimited forms), Framaforms (open-source), and free plans from Jotform, Typeform, and SurveyMonkey (limited).
What alternative for SMEs?
Jotform (payments, personalization) or Zoho Forms (CRM integration) are ideal.
What tool for engaging surveys?
Typeform for its interactive design or SurveyMonkey for its advanced analyses.
What alternative is RGPD-compliant?
Framaforms, Tally, Jotform, Formstack, and Zoho Forms are GDPR compliant.
Can I collect payments?
Yes, with Jotform, Paperform, Formstack, or Wufoo (Stripe, PayPal).
What tool for self-employed people on a low budget?
Tally (free) or Jotform (free plan with 5 forms).
