11 best HRIS software: rankings and reviews (2024)

In this guide, I rank and review the best HR (human resource information system) software on the market based on important factors.
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Want to start using the best HR software today? Freshteam, Monday HR and Rippling are my best recommendations.

HR operations are critical for any medium or large business.

Appropriate HR management and practices benefit governments in more than one way. However, it can be very complicated to manually meet the HR needs of large teams.

This is where human resource information system (HRIS) software is very useful. These are tools that can help you manage all aspects of your employees, from recruiting to onboarding to training management and the analysis of social benefits.

Sometimes working closely with professional employers' organizations, these systems have some similarities with the HR software standard, but tools in this category offer more functionality.

Naturally, there are plenty of options available on the market in this category. So today, I'm going to be your personal HR analyst and present you with the best options.

What are the best HRMS software?

Here is my approved list of the best HRMS software on the market.

1. Freshteam.

Best overall.

freshteam logo

With various modules related to candidate tracking, onboarding, employee information system, time off, and mobile capabilities, and more, Freshteam has everything you need to streamline your HR processes and improve efficiency across the board.

Plus, with a free option for up to 50 employees, you can try Freshteam risk-free and see for yourself how this comprehensive HR solution can benefit your business.

Features

One of the great things about Freshteam is that it allows you to gather structured feedback. That means you can target specific areas for improvement and gain actionable insights that can help you make better decisions.

Here are just a few of the features Freshteam can help you with:

  • Deploy offers with ease, which is great for attracting and retaining talent.
  • Strategic HR reporting is another powerful Freshteam feature.
  • Freshteam's virtual onboarding capabilities are also a great way to streamline the onboarding process for new hires.
  • Follow-up with one-click reminders ensures that no task is forgotten.
  • Finally, Freshteam's feature of capturing critical employee information is a great way to keep track of employee data.

Pricing

There are four plans you can choose from with Freshteam:

  • Free: $0 up to 50 employees
  • Growth: $1.20 per employee per month
  • Pro: $2.40 per employee per month
  • Business: $4.80 per employee per month

There are also fixed fees depending on the plan you join. They are 71, 119 and 203 dollars respectively for the various plans.

Start with Freshteam.

2. Monday HR.

The best for ease of use.

monday logo

Monday HR offers some of the employee experience that large enterprise HR software offers, focusing on flexibility and scalability. This system provides an exemplary interface for employees who need to manage the enrollment and monitoring of benefits.

If you want to track your talent pool and measure recruitment effectiveness, Monday HR offers customizable dashboards that allow you to track metrics related to your company's recruiting efforts.

Additionally, you can track the well-being and development of your employees by creating a personalized benefits package and tracking the use of your chosen wellness resources.

Features

Monday HR is more than just an HRIS system. It has numerous features that help you manage onboarding, recruitment, training and development, benefits, documentation, employee engagement, compliance, social collaboration, and more.

Here are some of the features that Monday HR can help you with:

  • Plan, organize, and track all of your team's activities in one place.
  • Managers and their direct reporters can talk in complete confidentiality within the platform.
  • The super visual tables help with the analysis of the data in the system.
  • Streamline your process for onboarding new hires
  • iOS and Android apps make it easy to share data in real time.
  • With Monday Work Docs, you can scan all of your important business documents and provide instant access to them from anywhere.

Pricing

monday hr pricing

There are five different pricing plans to choose from:

  • Individual: $0 free forever
  • Basic: $8/seat/month
  • Standard: $10 /seat/month
  • Pro: $16 /seat/month
  • Company: Contact them for a personalized quote
Start 100% free with Monday HR

3. Rippling.

The best for automated employee management.

rippling logo

Offering a user-friendly interface and comprehensive employee management tools, Rippling helps recruiters automate a wide range of HR processes From integration to exclusion and everything in between, Rippling can act as your complete HR solution.

The software can easily integrate with other professional tools like Github and Slack and over 500 other tools. In this way, you can improve Rippling's capabilities and ensure that it can integrate with any business tools you're currently using.

Features

When it comes to features, Rippling focuses on HR and IT. Thanks to it, you can activate or deactivate an employee's access to company systems in a few clicks. And because it provides you with a single database for employees, changes are reflected transparently.

Take a quick look at the features offered by the tool:

  • Payroll, benefits, and talent management
  • Attendance and time tracking
  • Detailed and customizable reports
  • Management and signature of digital documents
  • Automated onboarding of new employees
  • Process automation and task management
  • LMS (learning management system) integrated
  • Centralized application and device management

Pricing

Rippling Pricing Page

Rippling's pricing plans start at $8 per user per month and increase depending on how many people you want to include and what modules you need for your business. The employee management platform is the basic plan, and you can add HR and IT management to it.

Besides the basic platform, you can also choose to buy each plan and module separately.

Start with Rippling.

4. ADP Payroll.

The best for payroll solutions.

adp logo

With over 70 years of experience under its belt, ADP is one of the pioneers in the field of payroll management software. Whether you are looking for a PEO company or an SIRH, ADP can help you get there.

ADP HRIS solutions integrate seamlessly with other common business software and financial systems. With it, you can manage essential HR operations such as time tracking, planning, benefits management, and even retirement accounts.

Features

ADP is more than just an HRMS provider; it's a comprehensive HRMS (human resource management system) with intelligent automation. By using it, you can ease your administrative tasks, streamline employee workflows, and improve employee engagement.

Here are some of the features ADP can help you with:

  • Candidate tracking and recruitment
  • Boarding functionality
  • Employee Data Management
  • Time tracking
  • Employee benefits management
  • Salary Management
  • HR and PEO outsourcing
  • Marketplace dedicated to applications
  • Resource center for all business sizes

Pricing

ADP Login Page

As with BambooHR, ADP's pricing plans are also not publicly disclosed on its website. You should contact the company to find out about their pricing plans and decide which of their offerings would work best for your business. You can also request a demo for each product.

Start with ADP Payroll.

5. Namely.

The best to ensure employee happiness.

namely logo

Namely HR makes life easier for employees by offering a single platform for document management, benefits, time off, and payroll.

It also allows you to manage compliance training and employee engagement simultaneously. Additionally, Namely offers intuitive HR technology that simplifies many of the tasks your HR department needs to do every day.

Employee engagement is a priority for Namely, which therefore offers features to help you build positive relationships with your employees.

Features

With improved payroll services, daily tasks are managed automatically, reducing the time your HR team spends on payroll administration.

The system also facilitates onboarding through its guide for new employees, which helps them quickly become familiar with company policies and procedures.

Other functions that Namely can help you with:

  • Save time when looking for documents by organizing them in a searchable library.
  • Avoid mistakes that can cause compliance issues with new employee documentation.
  • Keep an eye on employee leave requests, allowing for better planning.
  • Create a culture of transparency within your organization with messaging features.
  • Stop missing out on top talent because of a difficult to use application process.

Pricing

namely pricing

You will need to request a call to get a quote for Namely's HRIS system.

6. Paycor HR.

Best HR software for business owners.

paycor homepage

Paycor HR intervenes at various stages in the evolution of the HRIS. It's a good option for businesses that are just starting out with their HR software, but it's also flexible enough to help more established businesses set up new systems in their organization.

Paycor helps leaders create exceptional workplaces by assisting them at every stage of the hiring process, from recruitment to onboarding and beyond.

Paycor also develops corporate culture and performance, focusing on individual and organizational learning, engagement, and development.

Features

Providing a single source of truth, Paycor HR helps you be connected to your employees.

Help new hires get to work with an onboarding portal, which allows them to quickly become familiar with company policies and procedures.

An intuitive dashboard provides an overview of everything that's happening in your organization.

Other features that make Paycor HR a top-notch software include:

  • Talent management allows you to identify the best employees, retain them, and develop them to the best of themselves.
  • A personalized onboarding experience that encourages employees to rise to the occasion right from the start.
  • Actionable insights help you align your strategies with your professionals.
  • Workforce management capabilities keep track of all critical data, including FTEs, absences, and turnover.
  • Employee experience management features that allow you to track engagement and satisfaction
  • Benefits administration streamlines your benefits system, leaving you more time to focus on what's really important.

Pricing

paycor pricing

You can take a guided tour or contact their sales team to find out more about Paycor HR.

Start with Paycor HR.

7. BambooHR.

The best for personalization.

BambooHR Homepage

BambooHR is a fully customizable HRIS solution that can benefit organizations of all sizes. Whether you're working with an on-site team, a remote team, or a hybrid model, this HR software can get the job done effectively.

The most important benefit of using BambooHR is that you can modify the tool to suit your business needs instead of making procedural changes to adapt it to the software. It covers the entire employee lifecycle, from candidate tracking to performance analysis.

Features

Besides the numerous customizations and integrations, BambooHR has several other interesting features. It offers options for employee self-service, a view for managers, and even helps you generate personalized reports.

Here is a list of some great BambooHR features:

  • Candidate tracking
  • Automated boarding
  • Centralized database for all employee records
  • Dedicated HR reports and analyses
  • Objective performance management
  • Employee satisfaction management
  • Time tracking
  • Electronic signatures
  • Paid Leave Tracking (PTO)
  • Customized workflows
  • An optimized mobile application
  • Intuitive user interface
  • Syndication of job offers
  • Dedicated customer service

Pricing

BambooHR Free Trial Page

As far as prices are concerned, BambooHR does not disclose your plans upfront, and you will need to request a quote based on your needs. However, you have the option of trying out the software for free before choosing a paid plan that is right for you.

8. Workday.

The best for personnel management.

Workday Homepage

Workday is a company that provides you with comprehensive HCM solutions, as well as all the tools your business needs for workforce management. It is a cost-effective and highly effective way to organize your staff and increase their engagement.

Its product line covers all aspects of a business, from HRIS to financial management and business planning. With it, you can create automated workflows to pay salaries, manage the entire employee lifecycle, from hiring to retirement, and more.

Features

One of the significant differences between Workday and other traditional HR systems is that it's completely cloud-based. That means you can break free of data silos and manage your HR functions from anywhere and on any device.

Workday equips your business for success with the following core capabilities:

  • User friendly interface
  • A large number of integrations related to finance and human resources
  • Easy to navigate organization charts
  • Intuitive navigation
  • HR task management
  • Ability to adapt to multiple business processes
  • Omnipresent cloud-based access
  • Easy to use feedback management system
  • Available as a mobile application
  • Detailed reports and analyses

Pricing

Workday Contact Page

Once again Workday continues to not reveal its pricing plans on its website. To have access to personalized quotes for your business, you need to contact its sales team. You can also call company representatives at the dedicated telephone number.

9. Zenefits.

The best for small and medium businesses.

Zenefits Homepage

Widely known to HR professionals due to its modern user interface and extreme ease of use, Zenefits is a human resources information system designed for SMEs. If you're a small business looking to automate HR processes, Zenefits is ideal.

It can easily take care of multiple HR department functions, such as hiring and leaving, payroll management, and performance reviews. Employees can sign documents electronically; managers can track performance and adapt operations according to their needs.

Features

Zenefits provides SMEs with the exact tools they need to develop their HR operations at the lowest possible costs. Thanks to its features, you can ensure that your staff stays engaged and, at the same time, improve the operational efficiency of your HR department.

Please review the features Zenefits offers for small and medium businesses:

  • Easy HR administration
  • End-to-end boarding
  • Payscale knowledge and workforce alignment
  • Integrated performance management tools
  • Advanced time tracking and planning
  • Easy payroll administration
  • Management of documentation
  • Automated tax compliance
  • Integrated reporting tools
  • Transparent benefits management

Pricing

Zenefits Pricing Page

Unlike the previous options on my list, Zenefits offers a fixed number of pricing plans for its HR platform. You can choose any of the basic plans that offer essential HR features and then get add-ons based on your needs. The plans are billable monthly or annually.

Here is a list of the annual pricing plans offered by Zenefits:

  • $8/month/employee Essential Plan
  • Growth plan at $14/month/employee
  • Zen plan at $21/month/employee

If you are a large organization that requires enterprise-level plans, please contact the Zenefits sales team. You can also schedule a personalized demo or try the tool for two weeks, completely free of charge.

10. UKG Pro.

The best solution for large organizations.

UKG Pro Homepage

If you are a company with more than 100 employees, the HR solution UKG (Ultimate Kronos Group) Pro is the best option for you. Backed by over seven decades of HR experience, UKG Pro offers a flawless user experience, as well as all the essential HR tools.

While the software focuses on basic HR management, it also acts as a suitable human resource management system. It has been tested extensively throughout its years of performance and has customizable modules for most workforce management tasks.

Features

HR managers are generally looking for HR solutions that focus on people. And that's exactly what UKG Pro offers. It has countless features that make human capital management an experience that helps your business grow better.

Here are some of the features that UKG Pro offers its users:

  • A comprehensive view of employee data
  • Simplified payroll and tax management
  • Personalized recruitment
  • Efficient boarding
  • Centralized and secure management of employee records
  • Intuitive management of benefits
  • Robust workforce management
  • Automated and scalable scheduling and scheduling
  • Fully configurable compensation management
  • Detailed performance review metrics
  • Real-time employee feeling analysis
  • Assistance to people on demand
  • Predictive analysis
  • Ability to exploit AI and ML

Pricing

UKG Contact Page

UKG Pro pricing plans are not available on the website. Like most SaaS HRMS solutions, you can get the price by contacting sales teams directly.

11. Sapling.

The best for distributed teams.

Sapling Homepage

In the age of remote work, distributed teams are the norm rather than the exception. And Sapling is designed to manage distributed teams. It is particularly suitable for businesses that work globally, across multiple sites, and in multiple offices.

Sapling allows you to automate the entire recruitment and onboarding process. With HR technology that spans multiple systems, you can assign automatic workflows based on multiple criteria such as employee designation, department, and location.

It allows team members to create, store, and manage employee data as well as organization charts. Sapling also integrates with most candidate tracking, employee training, and payroll systems on the market, saving you time on processes, not to mention money.

Features

In addition to the above features, Sapling also provides a webhook and API for advanced integrations.

Its list of varied features makes it a popular choice for numerous vertical sectors such as software, financial services, and healthcare.

  • Seamless boarding
  • Unique employee file templates
  • Quick access to team member information
  • Ability to manage complicated leave policies
  • Fully accessible via mobile
  • A coherent and effective welcome
  • Faster electronic signatures
  • Edit data in bulk
  • Automated team management
  • Smart emails, surveys, and webhooks
  • Automated workflows

Pricing

Sapling Pricing Page

Like its counterparts, Sapling does not reveal its rates either. The pricing page on the website taught me that there are basically three plans you can choose from.

These are the three formulas that Sapling offers:

  • Staff Operations Platform
  • Essential modules
  • Premium modules

Of these, the People Operations Platform is the base plan, and you can add the other modules for greater flexibility. The initial value of the annual agreement is $4,000 for the People Operations Platform.

What are HRMS software?

An HRIS integrates HR functions with information technology. These tools enable better and more effective data entry, performance monitoring, and employee management across the organization.

In short, an HRMS allows you to manage and track all the data related to your employees from a single and complete interface.

What are the advantages of using HRIS software?

The right HRIS system can help your business in a number of ways.

Just like the choosing the right HR system can help your business, the use of HRIS software also has a number of advantages.

1. Better organization

When you use an HRIS, you no longer have to dig through old filing cabinets or reams of spreadsheets spread across multiple computers. All of your employee data can be collected, tracked, and edited from one place with just a few clicks.

2. Improving compliance

In any organization, a large amount of employee data needs to be stored for compliance and legal purposes. These may include documents intended to identify theft and fraud, unauthorized access, and other related crimes.

Storing employee data may also be required for other purposes, such as tax compliance, first contact information, and certificate expiration dates. Storing this disparate data using traditional database systems can make the task impossible to manage.

An HRIS can be useful in this regard. Because these systems use a centralized database for all employee data, you can use it to ensure that the data is always accessible.

3. Save time

Saving time is one of the natural results of using HRIS software. Time-consuming HR processes can be automated and simplified with HRIS. For example, leave can be approved in seconds.

The SIRH also monitors and automatically manages accumulated leave and balances. Once HR professionals have the required policies in place in the system, they no longer need to spend time on them.

4. Strategic HR Management

As HR tools free up the time of your HR professionals, they can use their human skills to formulate HR strategies that help refine the performance of your staff. Such strategic management can only improve business results.

At the same time, it increases employee retention and productivity.

5. Improving the employee experience

The right employee experience is critical to business success. High-level employees prefer to work in a high-level work environment, and the absence of such an environment can lead to lower performance. An adapted HRIS can help improve the perception of the organization by your employees.

Whether it's improving onboarding, mobile app-based training, or sharing information with colleagues, HRMS software can help improve the employee experience.

Overall, I think it's safe to say that HR tools can help you take your HR processes to the next level.

FAQs

Who is an HRIS analyst?

At the very beginning of this discussion, I mentioned that I would be playing the role of your personal HRIS analyst here. Now it's time for me to explain what this role involves.

In short, an HRIS analyst helps your business better understand and use HRIS data. HRIS analysts are generally responsible for researching HR and resolving HR team issues based on data and information provided by HRIS.

Is SAP an HRIS software?

SAP is a ERP (Enterprise Resource Planning) tool which has a dedicated HRIS module. You can use this tool to keep track of company resources, finances, and employee data.

How many employees can be managed by an HRIS?

The number of employees supported by the HRIS of your choice depends on the capabilities of the tool you have selected. The various HRIS tools are aimed at organizations of different sizes and their needs.

Indeed, the requirements of a company with 30 employees are totally different from those of a company with 3,000 employees.

To increase software sales, many companies offer universal HRIS solutions. However, I recommend that you opt for a tool that offers support that is specific to the size of your business.

Summary.

Like choosing the right employee for a designation, choosing the right HR software for a business is not an easy task. But after going through my detailed guide, I hope you can make an appropriate choice.

If you are not sure which HRIS solution to choose, choose from the following solutions:

  • Freshteam : Best set
  • Monday HR : Better ease of use.
  • Rippling : The best for automated employee management.
  • Namely HR: the best to ensure employee happiness.
  • Paycor HR : the best HR software for business owners.
  • BambooHR: the best for personalization
  • ADP: the best payroll solution
  • Workday: The best for managing human capital
  • Zenefits: The best solution for small and medium businesses
  • UKG Pro: The best solution for large businesses
  • Rippling: The best for automated employee management
  • Sapling: The best for distributed teams

I am sure you will find a suitable HRIS among the options above.

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Stephen MESNILDREY
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